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Accounts Payable Administrator

2 months ago

Hinsdale, United States R&R Human Resources Solutions Full time
Job DescriptionJob Description

Our client, a commercial contractor located in Hinsdale, is seeking an Accounts Payable Administrator. Experience in the construction industry is preferred.

The Accounts Payable Administrator must be a motivated, dependable, self-starter who is able to multi-task.

Primary Duties and Responsibilities

  • Reception and telephone answering, routing inbound calls and handling all incoming/outgoing mail and packages to recipients. 
  • Accounts Payable, including:
    • Vendor invoices, payables and checks on the prescribed schedule for vendors and suppliers for both the field and warehouse supply items.
    • Entering information into QuickBooks
    • Mailing checks when approved and signed by management.
    • Producing reports for jobs, and distributing to PMs; verification of payments.
  • Managing/maintaining employee apparel, including office equipment assets – servicing, leases, etc.
  • Manage Invitations to Bid and uploading drawings into files as requested.
  • Scanning files and filing the accounting file package fully onto the server for easy retrieval by others.
  • Execution of formal Bid proposals with templates and handwritten proposals for review and approval.
  • Be a back-up to other office Administrators have the capability to fill in when workload demands.
  • Handle candidate applications and screen for appropriate qualifications. Maintain confidential employee personnel files, including handling maintenance of physicals; coordinate with the Safety Manager as needed to maintain up to date employee records and files for regulatory reporting.
Knowledge, Skills, and Abilities
  • Excellent organization skills are required to organize and stay on schedule of daily work.
  • Excellent telephone and personal verbal and written communication skills are required.
  • Position requires a high degree of confidentiality.
  • Proficiency in common MS Office applications such as Word and Excel.
  • Proficiency in QuickBooks.
QualificationsWork Experience:  2+ years’ experience in office administration, coordination, or similar work is required; contracting industry experience is highly preferred. 

Our client provides a great working environment and a full line of competitive benefits including medical, dental, life, 401(k), and personal time.  

We are committed to creating a diverse environment and are proud to provide equal employment opportunities in all employment practices. We will honor your experiences, perspectives, and unique identity.

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