Chief Finance and Operations Officer

PURPOSE OF POSITION: Reporting to the Chief Executive Officer, the Chief Finance and Operations Officer is responsible for the overall management of the budget, investments, audits, grant reporting, facilities and building management, food services, procurement, fixed assets, IT and computer services, and other functions in managing the business/financial affairs of a not-for-profit corporation. This position also provides strategic, organizational, and administrative leadership to Covenant House Florida in both Fort Lauderdale and Orlando.

AUTHORITY AND RESPONSIBILITIES

Under the direction of the Chief Executive Officer and the Board of Directors, the CFO has authority to make investment decisions on behalf of the organization following CHF policies and procedures. The CFO maintains authority to make resource allocations within their approved budget and workforce decisions within regulatory standards. Changes in policy, long-range plans for facilities and capital investments, and substantial budget modifications must be referred to the Chief Executive Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Covenant House Florida reserves the right to unilaterally modify, remove, or add to any of the following:

Financial Management

• Supervise and control all facility business functions to include General Ledger Accounting, Budget, Auditing, Payroll, Accounts Payables and Receivables, and facilities management.
• Ensure financial transactions are performed in accordance with GAAP utilizing internal controls to safeguard the agency's assets. Manage the monthly financial close process, including preparing monthly reports such as budget comparisons and trend analyses, while overseeing the finance team's month-end financial close bookkeeping.
• Oversee the compliance with the various grantors, donors, federal, state, local agencies, and by administering an accounting system designed to track, reconcile, and report on agency-administered programs ensuring timely and proper billing and documentation in the general ledger.
• Prepare and submit financial statements and reports for Covenant House International, Board of Directors and Committees; as well as all local, state and federal mandated reporting.
• Perform cash flow planning, business forecasting, and cost allocation analysis to identify opportunities, manage costs, and reallocate savings.
• Develop and administer financial management policies and procedures aligned with Covenant House International and Covenant House Florida guidelines.
• Maintain accountability and ensure compliance with all regulations, laws, and the code of ethics for financial professionals while always demonstrating professional conduct.

Strategic Planning

• Collaborate with the CEO and the Board of Directors to develop and update the organization's strategic plan, aligning operational activities with the overall mission and vision.
• Counsel CEO, BOD, and Finance and Investment Committees on finance policy to ensure that financial strategies, decisions, and functions effectively facilitate the achievement of strategic goals.
• Prepare, monitor, and coordinate annual operating and capital budgets through analysis and forecasting of the usage of funds within a program, assuring annual budget projections.
• Provide input into the development of department goals, objectives, policies, long range planning, and strategies for future development.

Facilities Management

• Manage the Request for Proposal process in collaboration with RFP Committee.
• Assist with review of all legal contracts with vendors and grantors.
• Oversee facilities management to ensure efficient and consistent operations as the organization scales including, IT and computer services, housekeeping, receiving, maintenance and repairs, grounds, and vehicles.
• Responsible for the annual review and implementation of Covenant House emergency preparation plan facilitating communications, logistics, and equipment.
• Oversees the compliance of all licensing, code enforcement regulations, site visits, and permitting required by official entities (fire code, health and safety code, Department of Education food service delivery, Department Of Health, etc.).

Organizational Leadership

• Act as the primary senior management liaison with external/internal auditors, general legal counsel, and other business regulatory bodies.
• Develop and update policies pertaining to internal communications, financial processes, and procedures to reduce overall risk.
• Oversee risk management issues and provide expert advice on the interpretation of account regulations and impact of new legislation or program initiatives.
• Continually monitor and assess competencies of finance and facilities department staff, providing guidance and support to foster career growth, ensure cohesion, and equal and equitable treatment.
• Perform other duties as assigned by CEO or requested by fellow members of the Covenant House community.
• Oversee the annual review of CHF policy and procedures. Update policy and procedure as needed and maintain electronic and hard copy policy and procedure manual. Ensure distribution of updated policy and procedures to CHF employee

JOB REQUIREMENTS:

EDUCATION: Bachelor’s degree in in Finance, Accounting, or closely related financial degree required. Master’s degree in accounting, Finance, or Business/Non-Profit/Public Administration, preferred. Current Certified Public Accountant (CPA) License preferred.

EXPERIENCE: Minimum of five (5) years accounting experience in a controller position or higher, in addition to a minimum of five (5) years of supervisory experience. A firm grasp of Federal, State, and local funding streams, restrictions, and how to integrate new funding and programming to maximize grant utilization while complying with funding regulations and professional experience in finance, accounting, budgeting, and cost control principles, with a strong grasp of GAAP (Generally Accepted Accounting Principles)

SCHEDULE: Working flexible hours as required to meet agency needs that may take place outside of regular Monday-Friday business hours; this may include evenings, weekends, and early mornings.

SKILLS: Must be a self-starter, goal oriented and team player with the ability to work independently and as part of a team. Must be able to prepare and present complex financial and programmatic information to internal and external stakeholders and exercise appropriate judgement. Must have strong supervisory and mentoring, problem solving and negotiating skills with the ability to persuade and motivate others. Excellent communication skills as demonstrated by concise, timely and professional correspondence, both written and verbal. Comfort working with a diverse population with myriad backgrounds and lived experiences; must have awareness of and sensitivity to the needs of the youth that Covenant House Florida Serves

TRANSPORTATION: Must have a valid Florida Driver’s License with acceptable driving record.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may work occasionally in outside weather conditions. The noise level in the work environment is usually moderate to loud. Must be able to lift up to 20 lbs. Ability to work standing, walking, and/or sitting a minimum of 8 hours per day/shift. Some weekend/holiday work may be required. Ability to drive agency or personal vehicles to transport items and/or persons. Ability to travel as needed for training or to fulfill job requirements.

SUPERVISORY DUTIES: This position supervises the finance and facilities department and in occasions, an external team.

EQUIPMENT USED: Must be proficient in usage of MS Word, Excel, PowerPoint, Outlook, Google Office Suite, and internet-based software.

Due to licensing requirements, Covenant House Florida applicants will not be permitted to begin employment service until they have been cleared by a Florida and national criminal background search. All applicants for employment will be responsible for the cost associated with instituting background checks, and will be eligible for reimbursement after 90 days of service.

Equal employment opportunity and having a diverse staff are fundamental principles at Covenant House Florida. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, marital/parental status, political affiliation, citizenship, disability, genetic information, veteran/ military status, or any other protected characteristic as established under law.