Front Office Administrator

2 weeks ago

Dallas, United States National Healthcare Solutions, Inc. Full time
Job DescriptionJob DescriptionPosition Summary

The Front Office Administrator is the first impression for incoming visitors, employees, vendors, and guests. This is a highly visible role and requires someone that can be a culture ambassador and juggle multiple tasks.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Oversee day-to-day office operations and procedures.
  • Oversees process for executing business contracts and operational agreements, i.e, signatures, uploading to drive, etc.
  • New Employee liaison to ensure new hires have equipment, business cards, phones, office badges, etc.
  • Manage office logistics for guests/vendors, customers, and employees.
  • Receive guests, vendors, customers, and employees at the receptionist desk.
  • Manage the relationship with the building property management office and landlord; manage communications between office management, landlord, and employees.
  • Coordinate repair and maintenance for office equipment with IT and outside vendors.
  • Book, manage, and coordinate conference rooms for business meetings, including ensuring supplies are provided, catering is arranged, etc.
  • Coordinate monthly employee events.
  • Order and maintain office supplies, ensure inventory is maintained and distributed for office staff.
  • Liaison with visitors to coordinate logistics for hotel rooms, transportation, ordering lunch, etc.
  • Collect and distribute mail from corporate office mailbox and manage and ensure delivery of outgoing mail.
  • Coordinate and supervise the assembly, packaging, and shipping of all outgoing UPS, FedEx, DHL packages.
  • Manage and interact with external vendors, including catering companies for on-site meetings, equipment service companies, etc.
  • Supervise distribution of supplies for break rooms, private spaces, and meeting spaces.
  • Designated as the company Fire Marshall, ensures first responders are contacted for in-office emergencies.
  • Monitor and manage secure doors to allow entry for all visitors.
  • Manage and distribute incoming shipments for onsite executives.
  • Print, obtain ink and mail initial TPA or PMP Licenses; annual and Insurance Maintenance Tax/Assessment Reports, Registration and/or Exemption with States (SOS, DOI and Comptroller); annual Insurance Tax/Assessment Reports for various corporations. signatures, scan,
Minimum Qualifications (Knowledge, Skills, and Abilities)
  • 3-5 years’ experience in highly visible and cross-functional role.
  • Ability to interface with multiple levels of the organization, vendors, and clients.
  • Maintain a professional and calm demeanor in high-paced environment.

  • Front Office Manager

    3 weeks ago

    Dallas, United States Holiday Inn Express & Suites North Dallas at Preston Full time

    Our Front Office Manager will not only provide excellent guest service but will lead a team of service rockstars! Supervises the Front Desk, Reservations, Bell Desk, and Guest Services to ensure the highest standard of courteous service is met. The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate...

  • Front Office Manager

    4 weeks ago

    Dallas, Texas, United States Holiday Inn Express & Suites North Dallas at Preston Full time

    Our Front Office Manager will not only provide excellent guest service but will lead a team of service rockstars Supervises the Front Desk, Reservations, Bell Desk, and Guest Services to ensure the highest standard of courteous service is met.The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate...

  • Medical Front Office

    6 days ago

    Dallas, United States NextCare Full time

    **NextCare Introduction** NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas, Virginia and Wyoming) and...

  • Front Office Manager

    3 weeks ago

    Dallas, Texas, United States Element Dallas Downtown East Full time

    Our Front Office Manager will not only provide excellent guest service but will lead a team of service rockstars Supervises the Front Desk, Reservations, Bell Desk, and Guest Services to ensure the highest standard of courteous service is met.The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate...

  • Medical Front Office

    5 days ago

    Dallas, United States NextCare Full time

    Job DescriptionJob DescriptionNextCare Introduction NextCare strives to be the leader in high access healthcare, offering urgent care, occupational health, virtual health and primary care services to our patients. With offering services in twelve states (Arizona, Colorado, Kansas, Michigan, Missouri, New Mexico, Nebraska, North Carolina, Oklahoma, Texas,...

  • Director Front Office

    1 month ago

    Dallas, Texas, United States The Beeman Hotel Full time

    Job SummaryAs a Director of Front Office you would be responsible for directing and administering of all Front Desk operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Provides assistance with rooms financial reporting as needed and provides directional support and guidance to the property Guest...

  • Front Office Receptionist

    2 days ago

    Dallas, United States Initial Communications Full time

    Job DescriptionJob DescriptionDescriptionWelcome to Initial Communications, the marketing company that's all about making your business shine! We're a team of energetic and creative professionals who are passionate about helping our clients succeed.Job Description:   As a Front Office Receptionist at Initial Communications, you will be the first...

  • Front Office Supervisor

    4 weeks ago

    DALLAS, United States Hyatt Full time

    **Description:** **The Room Supervisor is responsible for assisting in overseeing the Housekeeping, Front Office and Guest Services Department. Duties may also include training, staff development, and scheduling.** **General Responsibilities include:** - Inspect guest rooms, guest hallways, and public areas. - Work well with your team to...

  • Front Office Manager

    2 weeks ago

    Dallas, Texas, United States Hilton Full time

    The prestigious Hilton Anatole is in search of a dynamic Front Office Manager to lead the teamOccupying 45 acres north of downtown Dallas, this AAA 4-Diamond property stands out in the vibrant Design District with over 1,600 rooms, 600,000 square feet of banquet space, and 6 dining options - 3 restaurants, a marketplace, in-room dining, and a seasonal water...

  • Front Office Supervisor

    3 weeks ago

    Dallas, United States Hyatt Full time

    Description: The Room Supervisor is responsible for assisting in overseeing the Housekeeping, Front Office and Guest Services Department. Duties may also include training, staff development, and scheduling. General Responsibilities include: • Inspect guest rooms, guest hallways, and public areas. • Work well with your team to maintain the cleanliness...

  • Front Office Supervisor

    4 weeks ago

    Dallas, United States Hyatt Hotels Corp. Full time

    The Room Supervisor is responsible for assisting in overseeing the Housekeeping, Front Office and Guest Services Department. Duties may also include training, staff development, and scheduling. General Responsibilities include: * Inspect guest rooms, guest hallways, and public areas. * Work well with your team to maintain the cleanliness scores with the...

  • Front Desk

    1 month ago

    Dallas, United States Westmount Realty Group LLC Full time

    Job DescriptionJob DescriptionDescription:COMPANYDallas-based, privately held commercial real estate development and investment management company with exceptional performance specializing in value-add and opportunistic real estate investments. With an entrepreneurial spirit and proven 30-year track record across several market cycles they have steadily...

  • Front Office Supervisor

    1 week ago

    Dallas, United States Thompson Dallas Full time

    The Room Supervisor is responsible for assisting in overseeing the Housekeeping, Front Office and Guest Services Department. Duties may also include training, staff development, and scheduling. General Responsibilities include: •Inspect guest rooms, guest hallways, and public areas. •Work well with yourteam to maintain the cleanliness scores with the...

  • Front Office Manager

    6 days ago

    Dallas, Texas, United States Hilton Anatole Full time

    Hilton Anatole is hiring an Overnight Front Office Manager to join their exceptional Team Spanning 45 lush acres, just north of downtown, Hilton Anatole is a Dallas icon in the vibrant Design District. Boasting 1606 guest rooms and more than 500,000 square feet of function space, we are looking for a proven front office leader who is looking to take on the...

  • Front Office Coordinator

    4 weeks ago

    Dallas, United States QC Kinetix DallasHouston Full time

    The front office coordinator performs healthcare administrative functions such as scheduling appointments, managing medical records, gathering required information and documentation, and assisting patients with billing//financing. Company Overview QC Kinetix is a non-surgical regenerative medicine practice with clinics in across the US. Our goal is to help...

  • Front Office Coordinator

    6 days ago

    Dallas, United States US Oncology, Inc. Full time

    Overview Texas Colon & Rectal Specialists is looking for a Front Desk Coordinator to join our team!  This position will work and support our Dallas, TX location. Texas Colon & Rectal Specialists is a specialty surgical division within Texas Oncology that is committed to providing leading-edge treatments for colon and rectal diseases and disorders.  We...

  • Front Office Supervisor

    4 weeks ago

    Dallas, United States Hyatt Hotels Corporation Full time

    The Room Supervisor is responsible for assisting in overseeing the Housekeeping, Front Office and Guest Services Department. Duties may also include training, staff development, and scheduling. General Responsibilities include: - Inspect guest rooms, Office Supervisor, Supervisor, Office, Customer Service, Guest Room, Skills, Hotel, Business Services

  • Assistant Front Office Manager

    4 weeks ago

    Dallas, United States Omni Hotels & Resorts Full time

    To work closely with Director of Front Office Operations to ensure maximum Front Office operating efficiency during the evening hours. Responsibilities Handle all training with associates to ensure Omni Standards. Communicate with all department mana Office Manager, Manager, Office, Assistant, Hotel, Business Services, Omni

  • Front Office Receptionist

    3 weeks ago

    Dallas, United States Kessler Womens Healthcare Full time

    Job DescriptionJob DescriptionWe are seeking a front Desk Receptionist to become a part of our team, knowledgable in healthcare! You will perform routine administrative assignments to keep the medical facility running smoothly.Responsibilities:Handle all administrative duties in a timely mannerPerform routine tasks to support medical staffCommunicate with...

  • Front Office Manager

    2 months ago

    Dallas, United States QC Kinetix DallasHouston Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryDental insuranceHealth insuranceVision insurance The front office manager is a critically important role in our clinics and helps optimize the efficiency of our clinics, performs administrative functions such as scheduling appointments, handling cancellations, gathering...