Purchasing Manager + Office Administrator for Interior Design Firm

2 weeks ago

Los Angeles, United States Jeff Andrews Design Full time
Job DescriptionJob Description

Interior design firm located in Los Angeles seeks full-time Purchasing Manager + Office Administrator with professional experience working in high-end residential design. The ideal candidate will have a passion for interior design and have the skills and drive to take ownership of projects from concept to completion.

Responsibilities for this position include, but are not limited to:

Purchasing Manager Responsibilities:

  • Work in “Studio Designer” (Interior Design Software) to create client proposals, purchase orders and invoices
  • Develop and manage project budgets
  • Obtain vendor custom quote requests for client proposal development
  • Facilitate vendor purchase orders, payments and cross check order acknowledgements
  • Proactively track and manage shipping and delivery timelines
  • Receiving management and quality assurance
  • Warehouse point of contact regarding receiving, deliveries, installation and storage fees
  • Communicate with vendors, general contractors and sub-contractors throughout project
  • Work with bookkeeper to reconcile project accounts
  • Responsible for organization of project files and physical and digital archiving
  • Support design team as needed with presentations, meeting preparations, etc.
  • Help to manage and mentor internship program

Office Administrator Responsibilities:

  • Oversee all day-to-day office operations
  • Facilities management
  • IT management and main point of contact for 3rd party IT service
  • Procedure documentation
  • Calendaring and scheduling support
  • Office payments and expense documentation
  • Office, project and personal errands as needed

Note: Additional responsibilities and special projects as needed

Requirements:

  • Legal authorization to work in the United States
  • Reliably commute to the office and have a reliable means of transportation for errands
  • 4+ years working in a similar role within the interior design industry
  • Proficient in Studio Designer and Microsoft Office
  • Preferred knowledge of AutoCad, and Creative software (Photoshop, Illustrator, etc.)
  • MAC and PC proficient
  • Ability to read architectural drawings
  • Critical thinking and problem-solving skills
  • Ability to work efficiently, accurately and independently
  • Excellent time management skills
  • Ability to shift between responsibilities on multiple projects at a time
  • Ability to handle fast paced environment under tight deadlines
  • Candidates should work well in a team structure
Company DescriptionJeff Andrews - Design is a Los Angeles based, internationally renowned design firm led by celebrated designer, Jeff Andrews. Jeff Andrews - Design is known for creating sophisticated and livable interiors. The Jeff Andrews / Collection of product lines include rugs, furnishings, wood surfacing and wallpaper.Company DescriptionJeff Andrews - Design is a Los Angeles based, internationally renowned design firm led by celebrated designer, Jeff Andrews. Jeff Andrews - Design is known for creating sophisticated and livable interiors. The Jeff Andrews / Collection of product lines include rugs, furnishings, wood surfacing and wallpaper.

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