Office Assistant-Construction and Design Firm/High End Residential

1 month ago


Los Angeles, United States ConstructionDesign Firm Full time
Job DescriptionJob Description

Job description

Newly created role at high end residential construction/design firm. The nicest people to work for: kind, respectful and generous. Learn about construction and design.

Seeking an Office/Billing Assistant to undertake a variety of office, billing and non-financial tasks.

Responsibilities:

  • Assist in the interfacing with clients by maintaining well organized binders, databases, and paperwork.
  • Prepare invoices by calculating billing amounts.
  • Compile amounts to bill by collecting information from accounting system, purchase orders, vendor invoices, timesheets and subcontracts.
  • Work with project managers to set up jobs, prepare PO’s and subcontracts.
  • Prepare job binders. Assist with project close-out.
  • Assist office manager with a variety of projects as assigned.

Qualifications:

  • Main qualification is a positive outlook and attitude paired with a willingness to learn.
  • Any experience with billing not required but a plus.
  • Previous experience in a construction and/or general contractor's office a plus but not required.
  • Comfortable dealing with numbers
  • MS Office proficiency
  • High degree of attention to detail and trustworthiness
  • Ability to prioritize and multitask
  • Excellent written, data entry and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills


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