Accounts Receivable Specialist

Job DescriptionJob Description

Accounts Receivable Specialist

Under the direction of the Finance Director, the incumbent manages accounting and accounts receivable functions, performs a variety of professional level accounting and accounts receivable duties in the preparation, maintenance, and control of funds, including cash receipts, procurement functions associated with cash disbursements, cost allocation, banking transactions, analysis of special programs and accounts and the development of financial reports.

 

The primary purpose of this position is to perform a variety of technical administrative accounting duties in support of the Commission’s financial records. The incumbent is responsible for maintaining tenant, landlord, and vendor files, preparing forms and reports, and performing clerical tasks relating to the Authority’s accounting functions. All work is performed consistent with IHC policies and procedures and GAAP. The Accounting Specialist maintains related records and assists with the development of periodic reports and other necessary financial reporting to management, the Board, and local, County, State and Federal entities.

Representative Duties & Essential Functions

E = Essential Functions

 

1.      Assist with or prepare moderate to complex financial reports and audit preparations.

2.      Assist with the creation and maintenance of accounts receivable policies and procedures. 

3.      Ensures compliance with IHC procurement policy prior to disbursement of funds by maintaining vendor register, payment data, and performs vendor analytics.

4.      Establish, maintain, foster, and develop a professional relationship with other departments.

5.      Maintain tracking systems with Property Coordinators/Managers.

6.      Make outbound calls to vendors and customers to discuss and resolve account needs. 

7.      Manage the deposit process for all rent checks received daily.

8.      May assist Finance Director with the preparation of a variety of local, County, State and HUD financial reports and contracts; gather, compile, post, balance and summarize accounting data; develop and analyze data for presentation in IHC financial reports; prepare financial reports, summaries, and other materials for management as requested.

9.      Perform and support monthly closing and producing applicable reports.

10.   Performs a variety of complex professional-level accounting and accounts receivable duties.

11.   Performs all aspects of management of tenant accounts receivable, proper cash receipting, billing, write-out, security deposit refunds and account analysis. Performs monthly statistical and performance reporting.

12.   Prepare and deliver written and oral presentations as required and needed.

13.   Prepares supporting schedules for quarterly reviews and annual audits including accounts receivable reconciliations and accounting ledgers with various systems.

14.   Remains current in HUD housing, non-profit accounting and GAAP accounting rules, regulations, policies, and techniques as well as all grant provisions and contractual terms for programs as applicable.

15.   Respond promptly and effectively to all customer inquiries and interactions.

16.   Responsible for performing all aspects of Accounts Receivable practices and handling of processes which include vendor payments and information, and files are     complete.

17.   Responsible for researching and resolving payment discrepancies and issues that are done accurately and with timely solutions to internal clients and staff at multiple locations.

18.   Responsible for reviewing and maintaining the quarterly write-offs report.

19.   Responsible for the preparation, maintenance and control of funds including but not  limited to cash receipts, cash disbursements, financial reporting, and banking transactions.

20.   Reviews and analyzes financial and program data and documents to assure accuracy, completeness, and compliance with IHC policies and procedures, applicable HUD rules, and other governmental, and non-governmental regulations.

21.   Assist and support Accounts Payable as needed.

22.   Attendance at regular and/or special Inkster Housing Commission board meetings. 

23.   Performs other duties and responsibilities as assigned by the Finance Director and/ or Executive Designee. 

Minimum Qualifications

 

·       Minimum 3+ years OR applicable experience, 5+ years’ experience ideal

·       Associate degree in accounting/finance or related field required.

·       Non-Profit experience is preferable but will consider candidates without it.   

·       Knowledge and understanding of US Generally Accepted Accounting Principles (GAAP) and Federal/state financial regulations.

·       General knowledge of HUD programs, requirements, and policies/procedures preferred.

·       Experience in financial planning, as well as in analyzing and reviewing a variety of financial reports.

·       Strong interpersonal, oral, and written communication skills

·       Strong technical skills/computer knowledge

·       Proficient in Microsoft Office applications, including Word, Excel and Access

 

Competencies, Knowledge, Skills & Abilities KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

1.     Fundamental concepts, practices, and procedures of work paper preparation and general ledger management.

2.     Fundamental concepts, practices, and procedures of Accounts Receivable principles, practices, and procedures.

3.     Non-profit accounting includes recording and reporting of federal and non-federal funding. 

4.     Fundamental concepts of financial reporting procedures.

5.     Data processing applications to accounting and auditing functions related to data management, electronic spreadsheets, and word processing.

6.     Experience with GL coding required.

7.     Modern office practices, procedures, and equipment.

8.     Interpersonal skills using tact, patience, and courtesy.

9.     Operation of a computer and assigned software.

10.  Verbal and written communication skills.

 

ABILITY TO:

1.     Maintain the confidentiality of information acquired.

2.     Partner with other functional areas to accomplish objectives.

3.     Gather information, identify linkages and trends, and apply findings to assignments.

4.     Attending detail while maintaining a big picture orientation.

5.     Interpret and apply policies and identify and recommend changes as appropriate.

6.     Organize and prioritize multiple tasks and meet deadlines.

7.     Communicate effectively, both verbally and in writing.

8.     Work independently as well as collaboratively within a team environment.

9.     Hands stressful situations and provides a high level of service in a calm and professional manner.

10.  Establish and maintain effective working relationships at all levels of the organization.

 

WORKING CONDITIONS:

ENVIRONMENT:

·        Office environment will include travel to IHC sites within the City of Inkster as well as the bank and post office.

 

PHYSICAL ABILITIES:

·       Sitting or standing for extended periods of time.

·       Dexterity of hands and fingers to operate a computer keyboard and calculator.

·       Seeing to read various data, either via electronic transmission or paper documents

·       Bending at the waist to retrieve materials.

·       Ability to converse, either telephonically or in person with stakeholders

 

Company DescriptionIHC is under new leadership and on the path for continued growth. Looking for experienced leaders to join the team.Company DescriptionIHC is under new leadership and on the path for continued growth. Looking for experienced leaders to join the team.

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