Front Office/Administrative Assistant
3 weeks ago
Busy CPA firm looking for Front Office/Administrative Assistant. This position performs a variety of administrative and clerical tasks daily.
Key Duties and Responsibilities:
-Answer and direct all incoming phone calls
-Greet clients upon arrival
-Manage, clean and organize the front desk
-Update calendars and schedule appointments
-Order and stock office supplies as needed
-Collect, sort and distribute mail
-Provide administrative support to all employees as needed
-Process account receivable invoices
-Perform other clerical duties such as filing, copying, scanning, emailing and faxing documents
-Perform light bookkeeping
Requirements and skills
-Proven work experience as a receptionist, front office representative or similar role
-Hands-on experience with office equipment – fax machine, printer, typewriter, keyboards
-Professional attitude and appearance
-Solid written and verbal skills
-Ability to be resourceful and proactive when issues arise
-Excellent organizational skills
-Excellent multitasking and time management skills with ability to prioritize tasks
-Solid proven knowledge of Outlook, Word, spreadsheets . . .
Tax Processing Duties
-Print and email/mail tax organizers
-Log in/out tax return information
-Pull appointment files daily and distribute appropriately
-File and keep filing cabinets in order
-Call clients to pick up returns, mail or email as appropriate
-Assemble tax returns
Performance is measured based on the quality of work, application of knowledge, ability to meet time constraints and results achieved.
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