Front Office/Administrative Assistant

3 weeks ago


Redding, United States James R. Elkins, Inc. Full time
Job DescriptionJob Description

Busy CPA firm looking for Front Office/Administrative Assistant.  This position performs a variety of administrative and clerical tasks daily.

Key Duties and Responsibilities:

-Answer and direct all incoming phone calls

-Greet clients upon arrival

-Manage, clean and organize the front desk

-Update calendars and schedule appointments

-Order and stock office supplies as needed

-Collect, sort and distribute mail

-Provide administrative support to all employees as needed

-Process account receivable invoices

-Perform other clerical duties such as filing, copying, scanning, emailing and faxing documents

-Perform light bookkeeping

 

Requirements and skills

-Proven work experience as a receptionist, front office representative or similar role

-Hands-on experience with office equipment – fax machine, printer, typewriter, keyboards

-Professional attitude and appearance

-Solid written and verbal skills

-Ability to be resourceful and proactive when issues arise

-Excellent organizational skills

-Excellent multitasking and time management skills with ability to prioritize tasks

-Solid proven knowledge of Outlook, Word, spreadsheets . . .

 

Tax Processing Duties

-Print and email/mail tax organizers

-Log in/out tax return information

-Pull appointment files daily and distribute appropriately

-File and keep filing cabinets in order

-Call clients to pick up returns, mail or email as appropriate

-Assemble tax returns

 

Performance is measured based on the quality of work, application of knowledge, ability to meet time constraints and results achieved.



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