Senior Project Manager, Events

2 weeks ago

Oakland, United States The Greenlining Institute Full time
Job DescriptionJob Description


ABOUT THE GREENLINING INSTITUTE

The Greenlining Institute envisions a future where communities of color can build wealth, live in healthy places filled with economic opportunity, and are ready to meet the challenges posed by climate change. With equity practice and systems change guiding us, we incubate and advocate for new ideas and build bridges with diverse communities and partners to ensure that race is never a barrier to opportunity.


ABOUT THE POSITION

The Senior Project Manager of Events & Programs leads the project management, event programming and production of Greenlining’s Just Future Summit, our signature multi-day semi-annual conference attracting an audience of over 1000+ attendees to grow our statewide and national audience, amplify our policy advocacy profile and expand engagement with community stakeholders. This role will also be responsible for the production of other small-scale signature events including our Leadership Academy graduation and donor-focused events. Reporting to and partnering with the VP of Development and Communications, the Senior Project Manager of Events & Programs will project manage and facilitate a cross-functional team at Greenlining and external event consultants to successfully execute event programming and production.


MAJOR AREAS OF RESPONSIBILITY


Drive project management for key organizational events

  • Direct the project management and programming design of Greenlining’s Just Future Summit that advances the dialogue on racial equity and Greenlining’s signature policy issues across diverse audiences

  • Manage internal staff process for the development of Summit programming including main stage speakers/conversation, breakout sessions, networking, and attendee engagement with internal staff team that reflect Greenlining’s policy work, values and strategic plan that also tap timely regional, statewide, and national conversations on racial and economic equity

  • Lead the project management of all event components, engaging all stakeholders through a clear and collaborative process including on-site and day-of management and coordination

  • Work closely with the Communications team to engage, maintain, and grow attendee audience for the Just Future Summit

  • Collaborate closely with the Communications team to improve Greenlining’s brand positioning

  • Manage external event consultant and relationships and contracts with event vendors, speakers, and community partners

  • Explore and use emerging event technologies (e.g. Cvent) to continually improve attendee experience

  • Direct the planning and execution of other signature events such as the Leadership Academy graduation and donor engagement events

  • Maintain tracking and documentation of event-related activities, including meeting minutes, planning and logistics documents, event analytics, etc.


Staff Leadership & Management

  • Directly responsible for managing a team of staff, volunteers, and consultants to execute the program production

  • Supervise at least one program coordinator to execute team goals

  • Carries out supervisory duties consistent with Greenlining’s policies and applicable employment laws


Fundraising and Financial Management

  • Manage the event and project budgets to ensure organizational and programmatic needs are met while operating within legal and budget parameters

  • Work in partnership with the Development team to secure sponsorship funding for Summit and other events



QUALIFICATIONS, SKILLS AND ABILITIES

  • 2+ years of experience in organizational event planning

  • Bachelor’s Degree from an accredited college or university or equivalent combination of education and relevant experience

  • Experience with logistics planning and all aspects of event production including hotel and venue selection, vendor management, and other key details.

  • Strong understanding of racial justice issues and commitment to championing causes that serve low-income communities and communities of color

  • Demonstrated excellence in project management, planning, organization, and proactive problem-solving

  • Excellent verbal and written communication skills and the ability to confidently speak and represent the organization with an external audience

  • Excellent facilitation skills, with demonstrated interpersonal skills including flexibility and the ability to listen, negotiate and collaborate with various stakeholders

  • Ability to work independently and be both creative and strategic when confronted with complex and multifaceted opportunities and challenges

  • A positive attitude, compassion, and strong team-oriented work ethic

  • Must be able to stand and walk for long periods of time during events. Must be able to lift up to 25 pounds at times. Must be able to work a variety of hours in order to accommodate events.

  • Adept at the use of technology, e.g. Slack, Asana, Salesforce, Cvent, Google Apps, Microsoft Office, especially Word and Excel

  • Ability to evaluate existing systems and develop and implement improvements

  • Ability and willingness to travel, as needed, to meetings and conferences throughout the state and possibly other locations


Position reports to VP of Development and Communications and is classified as Salaried, Exempt (FLSA).


The scope of responsibilities is not limited to those listed above and may change as organizational needs evolve. Specific work plan goals are developed each year to inform performance targets.


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