Custodial and Events Set-Up Supervisor

Collegiate School seeks a Day Custodial and Event Set-Ups Supervisor. The Supervisor will assist with planning, developing and implementing policies and procedures for campus Custodial and Events Set-ups. This position supervises, directs and assists custodial personnel, procedures and operations in the cleaning and care of campus buildings to APPA Level 2 Standards. The Supervisor is responsible for all logistics, setups, special events and operations in order to meet the school logistical needs in a timely and efficient manner. They are responsible for managing the inventory of all custodial and logistical equipment and supplies. This position serves as the liaison to the night cleaning vendor’s manager in order to maintain an overlapping work schedule to ensure consistency in the cleanliness of buildings and support the needs of the community. This position is designated as Essential Personnel during emergency situations.

This is a full-time benefitted position, 12-month position reporting directly to the Director of Facilities Management.

General Responsibilities include:

• Supervises the daily operations of day school-employed custodial staff and ensures all custodial functions are delivered efficiently and effectively for the entire campus.
• Monitors work in progress, providing visual inspection and service quality assurance to provide feedback to management and associates on the cleanliness and maintenance of those areas against standards.
• Serves as working supervisor to meet the demands and needs of the School.
• Communicates and coordinates with customers, peers, and other organization units as necessary to deliver the custodial program and event preparation to support the success of other programs.
• Oversees and makes recommendations to improve the quality of services, cost control, and customer and employee satisfaction. Investigates custodial complaints, questions and concerns, and takes corrective actions.
• Monitors all work order requests received, assigns work orders to staff, and closes out orders once completed; coordinates custodial and facilities services, including moving of furniture and equipment and setting up for meetings and special events; manages feedback from students, faculty, and staff, and resolves issues or refers them to appropriate departments, such as Facilities, Custodial vendor(s), Security, or Information Technology.
• Assists with the training of staff in safe workplace procedures and in the safe operation and use of equipment and supplies.
• Makes regular inspections of custodial tools, equipment, and related items for cleanliness, safety, appearance, operating effectiveness, and needed repair or replacement.
• Monitors the inventory and maintains adequate levels and record keeping of custodial supplies, equipment, and chemicals.
• Purchases needed supplies, equipment, and services; develops specifications, identifies vendors, and obtains quotes on custodial equipment, supplies, and chemicals for facilities.
• Learns and applies emerging technologies as necessary, to perform duties in an efficient, organized, and timely manner.
• Provides custodial support in emergency situations as needed.
• Participates in Calendar and event logistics meetings to assist with preparation and feedback for successful outcomes of activities and events on campus.
• Collaborate with departments to assure successful set-ups and event planning. Supervise, assist, review and inspect all set-ups and processes to ensure efficiency, safety and sustainability of operations. Communicates with event organizers for updates and satisfaction. Develops and directs corrective strategies when and if required.
• Supervises the campus mail and package delivery and service operations.
• Communicates daily and works closely with the outsourced Night Custodial Manager to coordinate cleaning schedules that accommodates academic schedules, athletic games, events and community needs.
• Assist Plant Management and make recommendations for the development of Operational Budgets.
• Assist with various personnel functions including hiring, promotion, employee evaluation, merit recommendations, disciplinary actions, time records and vacation schedules.
• Performs other duties as assigned.

Successful candidates will possess the following qualifications and competencies:

• 5 years of experience in Custodial Services, including direct supervision of staff and program development
• Demonstrated working knowledge, skills and expertise in Custodial Services and Systems
• Demonstrated working knowledge of set-ups and special events planning implementation
• Demonstrated initiative in the development and implementation of Custodial Service and management procedures, programs and strategies
• Knowledge of green custodial principles and floor care equipment
• Excellent reading, writing and comprehension skills and the ability to develop and maintain accurate records
• Excellent verbal communication and listening skills with high attention to clarity and detail with ability to explain complex information/fact patterns in understandable terms to all levels of personnel
• Working knowledge of cloud-based systems, word processing and spreadsheet software and Windows platform. Ability to develop and maintain accurate records
• Ability to work under pressure within a fast-paced environment
• High School Diploma or equivalent combination of education and experience
• A valid Virginia driver's license and the ability to meet Collegiate School’s driving criteria.

Physical Requirements:

• Manual coordination including finger dexterity, eye/hand/foot coordination, able to distinguish between colors, climbing, balancing, stooping, kneeling, crawling, reaching, handling, feeling, depth perception and hearing.
• Must be able to walk the campuses regularly, lift, lower, carry, push and pull objects up to 50 lbs. unassisted.
• Must be able to stand, climb, bend, stoop and crouch for extended periods of time.
• May be subjected to extreme heat and cold temperatures.
• Will be subjected to motor and/or machine noise.

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefits package (which includes free lunch)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender, pregnancy or related pregnancy condition, childbirth or related medical conditions including lactation, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran or military status, marital status, genetic information, traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks and twists, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications, and skills.