Administrative Assistant
3 weeks ago
Responsibilities
include, but are not limited to:
- Supporting the VP North America and Sales, Marketing Support & Customer Service Executive with business travel arrangements, audio typing, filing of meeting minutes, call reports and email communications.
- Answering all incoming calls and re-directing as appropriate.
- Greeting all visitors, providing refreshments, maintaining visitors’ log book.
- Collecting and dealing with mail.
- Building maintenance of inside and outside space, working with multiple companies to coordinate cleaning, landscaping and general maintenance.
- Researching, procuring and maintenance of all office equipment.
- Undertaking research and obtaining quotes to support office tasks.
- Dealing with all health and safety matters including fire safety procedures and fire alarm testing to ensure compliance with Federal and State legislation.
- Managing cell phone accounts.
- Monitoring and managing office supply inventory.
- Point of contact person for internet and phone issues.
- Preparation of boardroom for meetings including setting up presentations, Teams calls.
Qualifications
Proficiency in Microsoft Office Suite essential
Audio typing essential
Operating Systems experience (such as Sage X) advantageous, but not essential
Benefits
Company benefits include paid time off, discretionary performance-related annual bonus, 401K, health and dental insurance.
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