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Bookkeeper Accountant

4 weeks ago

Ada County, United States Felicia Todd First Service Group Real Estate Full time
Job DescriptionJob Description

Job description

Who we are…

First Service Group Real Estate and Property Management was established in 1979 as a full service firm specializing in the sale of income property. The Property Management division was designed to be a complementary service to our investors. 

The underlying reason for this is to maintain the relationship with the investor with them for the life of their investment and help them increase the rate of return of their investment. We do this by offering discounted direct vendor pricing, and affordable management fees. Our service fees for management are 4-10% of collected rent depending on location, condition and number of units.

Who we are looking for…

The Bookkeeper is a critical member of the team, as this role is responsible for overseeing the day-to-day operations of the organization. In collaboration, the DOA uses systems and tools to collaboratively drive the Management Division. They oversee the retention of residents, while supporting owners and clients. 

The Bookkeeper supports the Property Manager, leasing agents and staff in designing and implementing powerful support and operational systems that empower the businesses. They ensure appropriate bookkeeping and accounting systems are accurately maintained, complete weekly closes, and assess Company Dollar daily. 

The Bookkeeper is an individual who is a rapid problem solver, who easily and quickly learns from their environment, and appreciates an efficient work structure. They are able to think through a problem or solution in order to present it logically to others, and enjoy a variety of responsibilities in a changing environment. They are not typically demanding, strive to cultivate trust and goodwill through effective communication, and are concerned about doing what is right according to the standards.

The Bookkeeper must be self-sufficient and self-directed in their activities, while understanding their activities must be in complete alignment with the Companies goals and the leadership team.

The candidate for this position should have a track record of success in supportive leadership roles with a background in accounting. They have at least 1–3 years of experience in leading others.

What you will do…

Core activities:

  • Collaborate with the Company Owners and Property Manager on current business and weekly assignments
  • Effectively communicate with Client Investors, Residents, Association Boards and company Agents.
  • Develop and implement strong systems, operational policies and procedures to ensure efficient and effective operations (onboarding, retention, events, training)
  • Oversee the staff in their duties and providing customer service experience to our staff and agents.
  • Work with the Property Manager to construct projections, gross, net and profit. Regularly communicate actual numbers. Support the team in identifying solutions if actual results are not in alignment with goals.
  • Oversee financial operations, including budgeting, forecasting, and financial reporting

Essential duties and responsibilities:

  • Oversee the Property Management division - ensuring that owner draws processed correctly and in a timely manner.
  • Implement accurate and full charge bookkeeping; (A/R and A/P). Write checks, process deposits, all accounts payable.
  • Oversee vendors and work order management.
  • Oversee purchasing (supplies and equipment).
  • Onboard new Clients and Properties in a timely manner.
  • Complete monthly closes and transmit monthly data on time.
  • Oversee maintenance of office equipment, contracts, leases and technology.
  • Complete yearly budgets and work on keeping expenses low.
  • Assist with organizing and planning Company events, trainings, etc.
  • Meet with Boards and Owners to go over their P&L.
  • Collaborate with the team to produce monthly meetings and track progress on productivity.
  • Provide year-end W2, 1099, and company records to external Accountant.
  • Daily maintenance and reconciliation of all bank/credit accounts.
  • Maintain and record both digital and paper records.
  • Create daily, monthly, and yearly financial statements.

Required Knowledge, Skills and Abilities

  • Tech Savvy - skilled with Microsoft Office, Google Suite. Knowledge of general printers, computer, and office technology preferred.
  • Positive attitude and energetic demeanor.
  • Trustworthy and honest.
  • Must be organized, be able to multitask, punctual, responsible, and reliable.
  • Understanding of accounting principals and human resource best practices.
  • Commitment to relationship building, follow-up, and top level customer service.
  • Ability to handle multiple tasks.
  • Capacity to work in a fast-paced and unpredictable environment.
  • Professional appearance and dress.
  • Effective and efficient verbal and communication skills.
  • Willingness to learn new tasks and accept additional responsibilities as requested.
  • Attendance at quarterly company sponsored events will be required (Usually a Saturday).

Required Education and Experience

  • 1-3 years industry, accounting, administrative and/or management experience.
  • Real Estate experience a plus

Job Type: Full-time

Pay: DOE - Range $22-$25 per hour

Benefits:

  • Health insurance
  • Paid time off

Experience level:

  • 2 years

Schedule:

  • Monday to Friday 9am to 5pm
  • Flexible schedule options 

Supplemental pay types:

  • Bonus opportunities

Experience:

  • accounting: 2 years (Required)
  • management: 1 year (Required)

Work Location: In person

 

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