Front Desk Coordinator

3 weeks ago

Redwood City, United States Nelson Connects Full time
Job DescriptionJob Description

Front Desk Coordinator

You Are a Front Desk Coordinator who can manage the front desk administration and support functions for headquarters workplace.

This position pays: $26.00 - $28.00 per hour Contract for 6 months which has opportunity for extension.

Location: Redwood Shores, CA

What you will be doing:

Office Administration and Operations– 50%

  • Manage receptionist responsibilities: answering phones, voicemails, greeting visitors and customers.
  • Expenses control: Process invoices and track expenses.
  • Prepare and maintain files, reports, records, and detailed departmental data.
  • Coordinate monthly facility invoices with accounts receivable and the purchase order procedures.
  • Manage hoteling reservations and workstations.
  • Coordinate any headquarters event catering: ordering, routing, and tracking of catered meals.
  • Coordinate Emergency Procedures with Building and RVBD Team.
  • Oversee internal employee and equipment relocations and keep an updated roster.
  • Arrange New Hire & terminated employee desk management and coordinate with IT for equipment set up and removal.
  • Order office supplies and vending & pantry supplies.
  • Provide support and back-up to all other positions in Facilities and Administration when needed.

Facilities Management –50%

  • Assign daily facility tickets and track completion progress.
  • Complete any facility tickets for any Redwood Shores site requests.
  • Manage access badge creation and maintenance for global offices.
  • Coordinate and monitor lobby security during office hours.
  • Manage shipping and receiving at Redwood Shores headquarters.
  • Manage ergonomic program management for Redwood Shores based employees, remote offices, home offices.
  • Be an active Emergency Response Team member.
  • Advise on all space planning and design of floor space and workstations.
  • Perform preliminary space planning efforts to guide internal team and vendors.
  • Coordinate purchasing of office furniture and equipment.
  • Serve as the daily primary contact with Building Management & Building Security Environmental monitoring and control
  • Handoff daily after hour activity planning and monitoring to Security Operations Center

What you bring:

  • Excellent oral communication skills; good written communication skills.
  • Good interpersonal and team working skills; able to deal positively and productively with complaints, conflicts, and requests for service.
  • Ability to complete basic Physical Security Classes designed for Reception.
  • Experience with access control applications.
  • Ability to work in a fast-paced, high-pressure environment.
  • Self-starter; able to adapt to changing priorities and work on multiple projects.
  • Good telephone and customer service skills.
  • Proficiency with computer programs (Windows, Excel, Power Point).
  • High energy level and positive outlook on job and group responsibilities; initiative.
  • College degree in a field related to the position.
  • Minimum 5 years administrative / office experience in a fast-paced environment.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about the workplace culture and the position, please apply

Company DescriptionIf you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.

EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.Company DescriptionIf you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.\r
\r
Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.\r
\r
California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.\r
\r
Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD and D, STD, Commuter FSA, + state mandated benefits.\r
\r
EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.

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