Adminstrative Assistant

The Hunt Institute’s mission is to provide unbiased research, technical expertise, and learning opportunities that equip and empower educators and policymakers to drive equitable reforms and become audacious champions for education. Since its establishment in 2001, The Hunt Institute has emerged as a recognized and credible leader in the movement to transform American public education and a go-to source for reliable, objective, and timely information. The Institute works at the intersection of education policy and politics, supporting state and national officials and empowering them to transform education. The Institute’s mandate is to inspire and equip elected officials and senior policymakers to make informed decisions that improve the lives of all children, with its primary audience consisting of governors, legislators, and other elected and state-level policymakers.

Position
The Administrative Assistant is responsible for the comprehensive administrative support of day-to-day office operations. Reporting to the Managing Director, the Administrative Assistant liaises closely with finance, operations, communications, events & engagement, and The Institute’s content teams. This is routinely accomplished by providing effective customer focused support service to the organization to achieve the organization’s goals and objectives.

The Administrative Assistant will display a proven ability to develop and maintain an environment of trust, diversity, and inclusion within the teams. The ideal candidate will possess strong interpersonal skills, a high level of professionalism and proven success managing multiple priorities and deadlines. The ultimate responsibility of the individual in this role will be to increase efficiency within The Hunt Institute. The Administrative Assistant will be based out of The Hunt Institute’s Cary, NC office.

Responsibilities

Provide general administrative support such as organizing meetings for administrators, greeting office visitors, and composing documents as well as:

• Answer phones
• Schedule appointments, maintain calendars, and coordinate meetings
• Collate and distribute mail daily
• Prepare communications such as memos, emails, invoices, reports and other correspondence as requested.
• Write and edit communications, from letters to reports and instructional documents.
• Provide exceptional level customer service to internal team and external audiences.
• Ensure strict confidentiality of all staff and organization information.
• Collaborate cross teams to ensure successful administrative support

• Other duties as assigned.

Qualifications

• High school diploma or general education degree (GED) required. Associate degree in business administration preferred.
• 2-3 years of clerical, secretarial, or office experience is required.
• Excellent computer skills, including Microsoft Office suite
• Experience with Microsoft Office Suite required.
• Excellent verbal and written communication skills
• Commitment to The Hunt Institute’s mission and vision, alongside a passion for challenging entrenched systems of educational inequity and bettering public education for all children.
• Comfortable with routinely shifting demands.
• Ability to maintain confidence in all sensitive matters.
• A strong work ethic, with a results-oriented philosophy and personal qualities of trustworthiness, openness, accessibility, kindness, flexibility, and a sense of humor.
• Ability to handle multiple assignments and meet deadlines.
• Ability to pay attention to accuracy and detail while thinking broadly.

Ideal candidates will also demonstrate:

• Commitment to The Hunt Institute’s financial stability, and success.
• Ability to build positive working relationships with multiple levels of employees and leadership.
• Thorough understanding of the importance of confidentiality, professionalism, and company values.
• Strong attention to detail.
• Ability to prioritize in a fast-paced multi-task environment and work with minimal supervision.
• Ability to work effectively in a team environment