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Accounting/Admin Manager

3 months ago

Harriman, United States StaffSource, LLC Full time
Job DescriptionJob Description

Position Summary

The Accounting/Admin Manager is responsible for the daily administration of accounts payable, accounts receivable, inventory receiving and invoicing, human resources documentation, and other duties necessary to ensure efficient operations and excellent customer service.

Essential Duties and Responsibilities

ACCOUNTS PAYABLE:

  • Accurately process and enter all AP invoices with proper documentation, approvals, and GL coding within a timely manner
  • Practice effective account monitoring to ensure punctual vendor payments

ACCOUNTS RECEIVABLE:

  • Receive and apply payments to customer accounts
  • Balance cash drawers and prepare daily bank deposits
  • Maintain open lines of communication with customers in order to identify and resolve any credit or charge disputes
  • Establish new customer accounts and jobs following credit approval

INVENTORY RECEIVING AND INVOICING:

  • Receive inventory into system by reconciling purchase orders with packing lists and proactively notify buyers of any identified discrepancies
  • Review temporary vouchers to ensure accurate receiving and timely payment of invoices

HUMAN RESOURCES:

  • Coordinate with staffing agencies for associate placement and weekly time submissions
  • Assist with policy and procedure development and worker’s compensation claims

OTHER DUTIES:

  • Monitor office supply inventory and place orders when necessary
  • Follow company procedures for filing, scanning, and retaining paperwork
  • Additional administrative responsibilities as required

Qualifications:

  • High School Diploma or Bachelors Degree preferred
  • 3+ years of AP and AR experience
  • VERY detail oriented
  • Microsoft Office