HVAC Office Manager
4 weeks ago
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling projects, A/P, A/R, HR support, Payroll and maintaining office equipment supplies. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities
- Prepare estimates and contracts
- Pay and record invoices
- Track technician hours
- Maintain office equipment in good working order with the assistance of the IT department
- Assist Project Managers
- Maintain calendar of appointments
- Answer phones when needed
- Accurately maintain general office budget
- High school diploma/GED required, some college preferred
- Previous experience as an Office Manager in HVAC or similar trade preferred
- Understanding of office equipment, systems, and procedures
- Skilled in QuickBooks, Microsoft Office, Excel, and Outlook
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
- Competitive Compensation
- Health Insurance
- Retirement Savings Program
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