Fleet Administrator

Position: Fleet Administrator

Location: Philadelphia, PA 19154

Duration: 12 months

Work Hours: Monday-Friday, 8AM-5PM

Description: 

This role is to provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.  

Responsibilities:
• Act as a point of contact for multiple locations
• Provide support to managers, techs, and outside team members for anything needed by market
• Provide support with admin work for multiple locations- PM’s, rentals, scheduling, outside service repairs, training, KPI tracking, operational readiness, vendor management, parts rooms, pending sale/scrap and anything else needed within the market
• Work in multiple computer programs on a daily basis.
• Maintain the highest level of confidentiality and professionalism in the handling of sensitive and confidential information, as well as with documents.
• Maintain documents in relationship with audits
• Act as a point of contact for outside vendors
• Organize & maintain files and supplies
• Assist with onboarding new hires
• Ability to work in a very fast paced, ever changing environment
• Ad hoc support and requests as applicable

Required skills and Qualifications:
• Minimum of 2-3 years’ work exp.
• Proficient knowledge of O365 including Power Point, Excel, Word, Teams, Zoom, and the ability to learn other technologies as needed
• Ability to multitask and work under pressure, keeping up with shifting priorities while maintaining a high level of accuracy
• Work independently with minimal supervision
• Physical Requirements of the position (ability to lift, bend, walk, stand, stoop etc) in locations that will have parts room responsibilities

Preferred Skills:
• Ability to work in a fast paced, ever-changing environment
• Ability to anticipate needs and issues, act accordingly in addition to exhibiting good judgment
• Polished communication skills with the proven ability to effectively communicate with individuals at all levels within the organization. Interact frequently with Managers, Supervisors, Technicians, Outside Vendors
• Ability to influence, collaborate and negotiate in a highly matrixed global organization
• Ability to leverage networks cross-functionally to remove barriers
• Demonstrated ability to develop and cultivate relationships
• Previous experience in a commercial truck repair environment