Office Administrator

4 days ago


Columbia, United States ASK Consulting Full time
Job DescriptionJob Description

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

 

Job Title: Office Administrator

Location: Columbia, SC 29201 

Duration: 12-Months Contract 

Pay Rate: $22 to $25 on W2

Job Description:

Position Overview:

You will be responsible for the general operation of the office and assist the President/CEO and SC Competes Team. In this highly-visible role, your success is all about managing priorities as you will need to analyze situations and exercise sound judgment in determining appropriate courses of action. If you love details, have excellent communication skills, enjoy mixing with people, and know how to anticipate needs before anyone has to ask, then this job is for you.

Job Description:

  • Manages office operations to include budgeting, vendor management, and event planning.
  • Assists with statistical reporting and project administration.
  • 35% Maintains office services by organizing office operations and procedures, controls correspondence, designs filing systems, reviews and approves supply requisitions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Maintains the office condition and arranges necessary maintenance or repairs. Performs confidential administrative tasks and triages calls.
  • Provides general support to visitors.
  • 20% Keeps management informed by creating, reviewing, and analyzing special reports, summarizes information, and identifies trends. Completes confidential spreadsheets.
  • Responds to data requests as needed. Forwards Department of Insurance and CEO inquiries and tracks for response.
  • 20% Achieves financial objectives by preparing an annual office budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Ensures that all items are invoiced and paid on time. 10% Liaises with facility management vendors including cleaning, catering, and security services.
  • Manages contracts with office vendors and service providers. 10% Schedules meetings and appointments.
  • Assists with travel arrangements. Maintains calendars and prepares meeting minutes. Plans in-house or off-site activities.
  • Coordinates quarterly meetings, including obtaining/consolidating PowerPoints, coordinating refreshments, location, and setting up audio./video.
  • Develops departmental org charts. 5% Assists in the onboarding process for new hires as well as the exit process for employees leaving the department. 

Required Skills:

  • Office administration
  • Financial operations
  • Interact professionally with diverse groups of people, including Board members, C-Suite, community leaders, donors, public officials/employees, and staff
  • Multi-tasking and working under deadlines, prioritizing conflicting needs
  • Thinking forward, seeing opportunities, and proposing solutions
  • Microsoft Office (Excel, Word, PowerPoint) and Google platforms (Docs, Sheets, Drive)

Qualifications:

  • Associate degree. OR, two years of job-related work experience or a combination of education and experience equal to 2 years.
  • Required Experience: 2 years of work-related experience.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.



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