Administrative Receptionist

RESPONSIBILITIES:

Essential functions may include, but are not limited to, the following:

Administrative

• Provides administrative support to management and other departments as designated (i.e. drafting letters, scheduling appointments, emailing, scanning, faxing, copying, etc.)
• Monitor incoming mail for account receivable checks and administer complete process for daily deposits for the Finance department
• Maintain inventory and ordering of office and kitchen supplies on an ongoing basis
• Execute assigned mailing requests from specific departments as needed
• Assist in office setup, meeting preparation, and scheduling of conference rooms
• Monitor and oversee facility printing areas
• Coordinates catering and logistics for meetings and company events
• Work alongside Office Manager to develop best practices with office workflow and company policies and procedures.

Receptionist

• Handle incoming calls
• Greet visitors
• Refer callers and visitors to the appropriate individual
• Respond to calls and follow up as needed
• Take messages for office staff and notify appropriate staff members
• Daily upkeep and light housekeeping of reception, kitchen, and conference room areas.
• Route all company incoming and outgoing mail and packages to staff for handling; follow up as required.
• Mails and tracks packages and material via UPS, FedEx, USPS, etc. as needed

REQUIREMENTS:

• Minimum 1+ years of reception or administrative experience is a must
• Minimum Associates degree or equivalent experience required
• Excellent oral and written communication skills
• Ability to answer a multi-line phone system with excellent phone manner and superb business etiquette
• Experience in writing proper business letters, creating appointments, and writing clear e-mail message.
• Must possess strong knowledge of Microsoft Office Suite (Word, Excel, Outlook and PowerPoint).
• Strong organizational skills
• Strong customer service focus with a positive attitude
• Must be able to multi-task and prioritize in a fast-paced environment
• Ability to build relationships with many levels in the organization
• Ability to maintain a high-level of confidentiality
• Self-starter who can work with little direction
• positive personality

COMPENSATION:

• Based on experience. Hourly rate.