Office Manager

1 week ago


Covington, United States ACRS Full time
Job DescriptionJob Description

OPERATIONS/OFFICE MANAGER JOB DESCRIPTION

Responsible for ALL administrative duties including but not limited to:

General office tasks: monitoring office phone, processing incoming mail, create & maintain filing system for general office files and project files, monitoring office supply levels and purchasing

Manage office computer hardware, software and systems. Create and maintain computer backup system for company files and financial records.

 

Responsible for bookkeeper and controller duties including overseeing all functions of the company’s finance and accounting department:

Managing and maintaining company’s financial records (QuickBooks)

Managing company’s bank accounts (3)

Reconciling monthly bank statements

Cash flow management

Financial reporting and analysis bi-weekly and/or upon request of Owner

Payroll processing and employment tax compliance

Issue invoices to clients

Record Cash Receipts

Accounts Receivable and Collections

Accounts Payable

Process Commissions to Outside Sales/Referrals Representatives

Provide information to the external accountant who creates the company’s financial statements and prepares the company’s tax returns

 

Establish and/or implement company and departmental policies and/or procedures (accounting firm, engineering firm, outside sales representatives)

 

Manage on-boarding process of Outside Sales and Referral Representatives including agreements, commission rates, database, and online web portal access.

 

Manage project financials from engagement through completion and issuance of final reports

Receive signed engagement letter (EL), have Owner counter-sign document

Set up new project in QB

Receive deposit

Return counter-signed engagement letter to client w/confirmation of deposit received OR request for deposit and issue invoice

Receive engineer’s take-off estimate for approval

Request final payment after final report is sent to client

Receive engineering invoice and input invoice # and amount

Calculate difference in engineering accrual and actual

Receive accounting invoice and input invoice # and confirm amount

Calculate difference in accounting accrual and actual, if any (shouldn’t be) for Overview

Receive final payment, close out project and move file to CLOSED project file

 

Direct and coordinate activities of accounting firm and engineering firms regarding the production of cost segregation and other studies.

 

Maintain and service all clients.

 

 

Requirements and Key Competencies:

· QuickBooks, Accounting and Finance knowledge required

· Attention to detail and accuracy

· Time management skills and the ability to prioritize work

· Data management

· Problem solving

· Adaptability

· Customer service orientation

· Teamwork

· Communication skills – verbal and written

· Confidentiality

 

 

 

 

Company DescriptionGrowing company that does work for clients nationwide. Our unique work provides 100% satisfaction for our clients.Company DescriptionGrowing company that does work for clients nationwide. Our unique work provides 100% satisfaction for our clients.
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