Administrative Assistant
1 month ago
PRIMARY RESPONSIBILITIES
Responsible for maintaining appearance and order of dental office, patient scheduling and patient management
SPECIFIC DUTIES
Reception Management
o Open and close dental office according to office protocol
o Check the daily schedule for accuracy and provide schedule to dental team as appropriate
o Answer and respond to telephone calls with professionalism
o Review supplies for reception and provide order to business manager
o Maintain petty cash
Patient Management
o Maintain a professional reception area/office (organize patient education materials and magazines, straighten up the facility, oversee cleaning service schedule and duties, etc.)
o Greet and welcome patients and visitors to the practice
o Check in patients according to office protocol, verifying and updating health information
o Providing and documenting HIPAA Notice of Privacy Practices according to office policies and procedures
o Manage recall and inactive patient system
o Confirm upcoming appointments
o Schedule patients for efficient use of doctor and staff time
o Check patient back up list to try to fill in cancellation and no-show appointment times
o Collect payment from patients at time of treatment
o Schedule follow-up appointments as directed
Records Management
o Gather and accurately record dental, medical and insurance information from patients
o Securely store and handle records in compliance with legal requirements, including HIPAA regulations
o Manage and update patient information via electronic health record system
o Arrange patient information (charts, x-rays, etc.) for the next day’s appointments
o Track cases and referrals to and from other doctors
Insurance
o Keep patients’ insurance information up to date
o Submit treatment plans for predetermination of benefits
o Prepare claim forms for patients with dental insurance
o Organize supporting materials for claim forms, such as radiographs or written narratives
o Submit claim forms from office to dental benefits plans
o Assist in the resolution of problems with third-party payers
Billing
o Prepare and send billing statements promptly and accurately
o Prepare and send overdue account letters as directed by the dentist
o Contact patients with accounts overdue
o Post checks received each day
Communications
o Sort, organize and distribute mail
o Coordinate and send the following:
* New patient and referral thank you notes
* Other correspondence as directed by the dentist
* Work with external vendor to coordinate automatic patient appointment and recall
reminders
Inventory Management
o Monitor inventory and order dental office supplies as needed
o Monitor and make sure all office equipment (copy machine, fax, phones, computer system, etc.) is functioning and properly maintained; follow up on staff complaints and submit appropriate repair requests
Office Participation
o Be an active participant in team meetings
o Perform other tasks as assigned by the dentist
PERSONNEL REQUIREMENTS
Education/Experience
o High school diploma or equivalent
o 2 years’ office experience preferred
o Working knowledge of computers for word processing, scheduling, insurance claims processing and records management [list software experience required including dentrix dental software]
Interpersonal
o Good interpersonal skills to maintain effective rapport with patients, dentists, other staff members and community
o Effective verbal skills to communicate with patients and staff
We have other current jobs related to this field that you can find below
-
Receptionist/Administrative Assistant
3 weeks ago
Eau Claire, United States MyKelly Full timeWhat’s next for you? Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® Professional & Industrial comes in. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.Kelly is assisting our client, a large manufacturing organization in Eau Claire with a...
-
Administrative Marketing Assistant
1 week ago
Eau Claire, United States East-West Commerce Co Full timeJob DescriptionJob DescriptionWe are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative marketing support and ensure efficient office communications.Responsibilities1) Communicate with Menard's buyers for our marketing needs.2) Attend weekly meetings with Menard's buyers2) Visit Menard...
-
Administrative Assistant
4 weeks ago
EAU CLAIRE, United States LUTHERAN SOCIAL SERVICES OF Full timeJOB REQUIREMENTS: Lutheran Social Services (LSS) is a private, non-profit, human service agency providing a variety of services throughout Wisconsin and Upper Michigan. Over the years, LSS has grown to become one of the largest human service agencies in the two state area serving more than 125,000 clients annually. We are looking for passionate,...
-
Receptionist/Administrative Assistant
3 weeks ago
Eau Claire, United States Kelly Full timeWhat’s next for you? Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® Professional & Industrial comes in. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life. Kelly is assisting our client, a large manufacturing organization in Eau Claire with...
-
Administrative Assistant
1 month ago
Eau Claire, United States Rassbach Communications Full timeJob DescriptionJob DescriptionAre you an organized and detail-oriented professional with a knack for keeping things running smoothly? Do you excel at providing exceptional support to ensure the efficiency of daily operations? If so, we invite you to join our team as Administrative Assistant.You will be the backbone of our office operations, ensuring that...
-
Corporate Administrative Assistant
1 month ago
Eau Claire, United States Menards Full timeJob Description WHY JOIN OUR TEAM? Mon-Friday 8-5 No evenings, weekends, or holidays Paid Vacations & Holidays Profit sharing & 401k Team member discount On Campus coffee shop/cafeteria! Opportunity for Advancement! Position Summary: Menards is looking for a reliable and detail oriented person to fill our Office Assistant...
-
Medical Administrative Assistant
1 month ago
Eau Claire, United States Mayo Clinic Full timeApplies expertise to perform a variety of clinical and non-clinical administrative support tasks including requesting and managing the flow of patient materials; coordinating appointment schedules; scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing calendars; preparing documents and presentation materials;...
-
Administrative Assistant
4 weeks ago
Eau Claire, United States Source Energy Services Full timeWhy Work With Us : Competitive industry wage Be part of a growing company Strong HSE culture Opportunities for advancement – great place to start your career Source invests in our employees and their success What You’ll Be Doing: Maintain tracking of key accounts to ensure smooth and accurate month end preparation (ie: trucking, drilling and...
-
Office Administrator
1 month ago
Eau Claire, United States HomeServices of America Inc Full timeWe have an exciting opportunity for an experienced Office Administrator to join our team in our Eau Claire and Spooner, WI sales offices. This key role will provide administrative support to the sales manager and sales associates, oversee and perform office operation duties, recruit and train staff, interpret and enforce company policy and provide customer...
-
Administrative Internship Spring 2025
1 month ago
Eau Claire, Wisconsin, United States Wipfli Full timeAt Wipfli, people countOur people are core to everything we do - the catalyst behind our ability to create exceptional impact and extraordinary results.We believe in flexibility. We focus on relationships. We encourage each individual to follow their own path. And we seek feedback openly, from all.People matter here and they feel it. And we value curiosity....
-
Foundation: Program
2 weeks ago
Eau Claire, United States UW Eau Claire Full timeJOB DUTIES: POSITION: A full-time university staff position is available inAlumni Development & University Advancement Officebeginning August 1, 2024. The working title for this assignment is Administrative Assistant II with an official title of Program and Administrative Support for Major Giving .This is an expected-to-continue assignment which...
-
Administrative Internship Spring 2025
3 weeks ago
Eau Claire, Wisconsin, United States Wipfli Full timeReferral Details:We greatly appreciate your referral, and we look forward to reviewing the qualifications of the candidate you've recommended.Here's a brief overview of the process:After you've completed this referral form, your recommended candidate will be directed to apply for the specific role through our website. This step is crucial for Wipfli to...
-
Warehouse and Delivery Assistant
1 month ago
Eau Claire, United States Slumberland Full timeStarting Pay at $17-$19/Hour. Join the Slumberland Furniture Delivery Team! Slumberland is a family-owned company, ranking within the top 20 for both furniture and bedding retailers in the nation. Find out why 92% of employees feel cared for by their leaders and are proud to work here. At Slumberland, you'll find a kind, friendly, and supportive...
-
Receptionist/Administrative Assistant
2 weeks ago
Eau Claire, WI, United States Kelly Full timeWhat’s next for you? Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® Professional & Industrial comes in. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life. Kelly is assisting our client, a large manufacturing organization in Eau Claire with...
-
Dental Assistant
2 weeks ago
Eau Claire, United States Cherry Tree Dental Full timeJob DescriptionJob DescriptionDental Assistant - Full-timeCherry Tree DentalChippewa Valley, WICherry Tree Dental has a great opportunity for a motivated individual to join our teams at All Family Dental and Chippewa Center for Dental Excellence, as a Dental Assistant in the Chippewa Valley, WI Area.We know you went into this field to help people so let us...
-
Nurse Practitioner or Physician Assistant
2 months ago
Eau Claire, United States Mayo Clinic Full timeThe Nurse Practitioner or Physician Assistant will work in collaboration with a care team of MD’s, NP/PAs, consultants, and allied health staff. The NP or PA will be an integral member of our Dermatology practice covering a full range of medical services and minor office procedures for patients with dermatologic disorders and diseases. Graduated training...
-
Clinic Assistant
1 month ago
Eau Claire, United States Mayo Clinic Health System Full timeWhy Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the...
-
Assistant Project Manager
3 weeks ago
Eau Claire, Wisconsin, United States Northern Clearing Inc. Full timeSince 1966, Northern Clearing has provided right of way clearing, restoration, pipeline coating, and conservation and mat services to clients around the United States. Since its start NCI has cleared over 15,000 miles of right of way miles in the US and provided access to numerous clients. For more information visit our website at Northern Clearing Inc., a...
-
Certified Nursing Assistant
4 weeks ago
Eau Claire, United States Grace Willowbrook Full timeCome be a part of the Grace Family! Looking for dedicated CNAs to join our team. Shifts available: Part-time & Full-time WAGE INCREASE! Starting at $18.00-$23.50/Hr. based on experience Benefits offered dependent on your work status: Competitive Pay Medical, Dental and Vision Critical, Accident, Short-term disability and Life insurance Health Savings...
-
Clinic Assistant
1 month ago
Eau Claire, United States Mayo Clinic Health System Full timeWhy Mayo Clinic Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the...
