Law Firm Administrative Assistant
2 weeks ago
Vendor Direct Solutions, LLC (VDS) is a market leader in law firm organization, information management, consulting, recruiting, and outsourcing. We are currently seeking a full-time Law Firm Administrative Assistant on behalf of a private employer in the Beverly Hills/West Los Angeles area.
The Law Firm Administrative Assistant would support and work closely with the Firm Administrator to perform a variety of clerical and administrative tasks to facilitate the efficient operation of the law firm.
JOB RESPONSIBILITIES:
- General law office administrative duties including answering/making calls, filing, data entry and handling of Administrator’s incoming/outgoing mail
- Scanning and/or copying documents as needed
- Updating various system databases as needed
- Assist with benefits administration
- Scheduling appointments and maintaining administrator’s calendar
- Provide general support to the other administrative staff including inquiries on vendor invoices, requesting insurance certificates on existing accounts and general data entry
- Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration
- Handle sensitive and/or confidential documents and information
**The job duties listed above are not an exhaustive list of every task that will be perform but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties.
REQUIRED EXPERIENCE/SKILLS:
- High school diploma or equivalent
- Previous law firm experience, preferably assisting office manager/administrator
- Basic knowledge of HR functions related to the state of California
- Familiarity with the litigation process
- Experience with accounting and timekeeping software
- Excellent communication skills, both verbal and written
- Requires strong organizational skills and attention to detail with emphasis on accuracy and quality
- Experience with Microsoft operating systems and applications
- Ability to prioritize work to balance multiple projects and deadlines
Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.
Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.
VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.\r
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Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.\r
\r
VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.
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