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Portfolio Manager

2 months ago

Culver City, United States PROPERTY MANAGEMENT ASSOCIATES INC Full time
Job DescriptionJob Description

Property Management Associates (PMA), a boutique property management firm located in Culver City, CA, with more than 30 years of managing commercial and residential communities throughout Southern California. PMA provides an environment that promotes balance and encourages our team members to become involved within the communities we serve by offering paid volunteer hours, in addition to making charitable donations to multiple community organizations.

Portfolio Manager

Compensation: $90k-$95k, Monthly Auto & Phone allowance.

Preferred Experience includes: managing, directing, and implementing operational strategies and objectives for a portfolio of Market Rate and Rent Controlled properties to ensure the achievement of property and organizational goals; developing and controlling a budget, assuring that operations are fiscally sound; assisting with the development and implementation of organizational policies and procedures related to property management; ensuring that the physical assets assigned are maintained according to the organization’s standards; maintaining an acceptable occupancy level established by the organization; maintaining clean buildings and grounds; recruiting, training, developing and supervising the on‐site Property Manager; interacting with vendors; the community, at‐large; and the residents; assisting senior management and other managers with special projects and other related work.

Essential Functions:

Financial

  • Prepare annual operating and capital budgets, review financial statements/reports, and prepare monthly variance reports
  • Responsible for the accurate and timely establishment of rent levels as approved by senior management, the timely collection and deposit of all rental and other payments due from residents, and the taking of corrective and/or legal action as required to obtain collections
  • Responsible for ensuring the implementation of annual rent increases

Maintenance

  • Responsible for the implementation and reporting of all maintenance policies, plans, and procedures, including, but not limited to, work order systems, purchase order systems, preventive maintenance systems, inventory control, and the turnover process.
  • Work with maintenance staff to resolve maintenance issues.
  • Create short and long-range plans for correction of deficiencies and normal maintenance of the properties
  • Conduct routine meetings (at least monthly) with the maintenance staff

Marketing

  • Responsible for maintaining budgeted occupancy goals
  • Responsible for the accurate and timely submission of marketing reports, and for maintaining current comparable studies
  • Make recommendations to improve marketing and leasing programs
  • Demonstrate a comprehensive understanding of the competition, general market area, and product knowledge
  • Supervise and participate in the Leasing and Renewal Programs.
  • Conduct monthly meetings with the site-level administrative staff.
  • Inspect properties in the portfolio to ensure the highest standards are maintained; evaluate effectiveness and efficiency of maintenance, grounds, and housekeeping operations. Conduct periodical inspection of vacant apartments for market‐ready condition

Personnel

  • Participate in the hiring, promotion, termination and transfer of site personnel, including the timely submission of all required paperwork.
  • Ensure appropriate staff development and/or training is provided,( including his/her own) and that all staff is aware and correctly implements the fair housing/ employment laws, safety rules and regulations, and other company and governmental policies and procedures
  • Hire, train, supervise, develop, and terminate the employment of those supervised in accordance with company policies and directives; perform timely performance evaluations on employees
  • Assist Property Managers with site‐level employees. Approve all new hires, status changes, and terminations for on‐site personnel in coordination with Human Resources and senior management

Other

  • Perform special assignments as needed or as requested by the COO, CFO or CEO.
  • Execute such other responsibilities as determined by the senior management the dates the tax bills will be issued, and the accuracy of the tax bill amounts
  • Effectively and professionally interact and communicate with your manager, other employees, Owners, vendors, residents, senior staff, and clients
  • Respond promptly when requested for information from COO, CFO, CEO, and/or financial agencies which might include but not limited to, research, preparation, compilation, and submission of reports in an accurate and timely manner
  • Assist in the development, implementation and maintenance of internal controls/procedures that provide operation, fiscal control, cost savings, projections, planning, forecasting and effective utilization of assets and properties

Job Requirements:

  • Education – B.A/B.S. Undergraduate degree preferred
  • Years of Experience – 5 years of prior supervisory experience is required; Must have at least 3-5 years of work experience in the area of Property Management and Rent Control
  • Computer Skills – Proficient in Excel, MS Office and Yardi Voyager.
  • Physical Requirements – Job requires oversight of multiple properties. Candidate must be willing to travel locally
  • Valid driver's license and reliable transportation
  • Experience in property budget preparation is required
  • Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions

PMA offers a competitive benefits package to all full-time employees, including:

  • Medical, Dental, Vision, and Life Insurance with an employer contribution
  • 401(k) with discretionary company contribution after 1 year.
  • Short-term & Long-term Disability
  • Critical Illness/Accident/Hospital Indemnity Plans
  • Generous Paid Time Off: Time off benefits include vacation, holidays, personal days, and sick time.
  • Auto and Phone Reimbursement
  • Start the weekend Early (1 Hour Early Release on Fridays)

If you are looking for an exciting employment opportunity, PMA is the employer for you

Company DescriptionProperty Management Associates (PMA) is a full-service Property Management Company located in Los Angeles, California. We specialize in commercial (office, retail, industrial, medical) and residential property management, apartments for rent in Los Angeles and greater LA County, and commercial real estate for lease. This combined with our professional property management services makes PMA one of the largest property management companies in Southern California.Company DescriptionProperty Management Associates (PMA) is a full-service Property Management Company located in Los Angeles, California. We specialize in commercial (office, retail, industrial, medical) and residential property management, apartments for rent in Los Angeles and greater LA County, and commercial real estate for lease. This combined with our professional property management services makes PMA one of the largest property management companies in Southern California.