Bookkeeper/Admin

Job Summary:

Managing the day-to-day business, finances and communications of a non-profit located in Vero Beach Florida.  Work hours and location are flexible, but some time in the office is necessary.  Work hours expected to be 30-40 hours per week.  Pay is $15-20/hr plus vacation and holidays.  No medical benefits. 

Minimum Qualifications:

·       HS Diploma

·       Background check

·       3 years’ experience working with QuickBooks and maintaining financial records in a small business

·       Familiar with business software like Word and Excel and collaboration software like Google Sheets or OneDrive

·       Experience working with outside accounting firms and auditors

·       Experience working with customer needs and issues.

·       A motivated self-starter, who enjoys identifying and fixing problems

Principal duties:

·       Bookkeeping and maintaining financial records

·       First level identification, categorization and approval of all expenses

·       Biweekly payroll processing and employee files

·       Reconcile bank statements and credit card bills

·       Receive and deposit all funds incoming and process all payments for expenses.

·       Prepare monthly summary of Quickbooks Operating income and expenses.

·       Work with accounting firm as needed for all government forms and taxes

·       Be familiar with stakeholder tracking system and deal with appropriate staff as necessary to resolve issues.  Track payments and donations that may come outside of our automated system.

·       Track Merchandise inventory and sales.

·       Deal with building issues and coordinate repairmen.

·       Track insurance policies and maintain records that are needed for this purpose.

·       Manage typical office functions

·       Maintain and distribute policies and other stakeholder communications.

·       Interface with stakeholders who need information.

·       Assist in organizing and running events.