Human Resources Office Manager

5 days ago

Berkeley, United States Certified Employment Group Full time
Job DescriptionJob Description

Creative product consulting firm in Berkeley is hiring an Office/HR Manager to work in an exciting and complex consumer business environment. This exciting opportunity requires the person to have a strong ability to wear a ‘variety of hats’ to take on different responsibilities and do whatever it takes to get the job done with self-initiation, motivation, and drive.

Overview: Assist the various Operations functions operate at a higher level of productivity and efficiency to meet the growth in sales. Virtually support the San Diego Office as needed. Support the day-to-day contact with the Management Team, staff, vendors. 

Work Schedule: Hybrid -WFH combined with a couple days set in office days per week.

Job Type: Contract to Perm

Are you..?

  1. Passionately interested in providing top-level Office Management for a creative consulting and development firm, specializing in consumer-packaged goods, specialty fashion, and toys.
  2. Versatile in your interpersonal communication skills and work well with executives, team members in cross-functional positions.
  3. Focused and self-directed in completing multiple projects with changing priorities and deadlines. Set up processes
  4. Able to abide with confidentiality and discretion about all business projects, internal and external clients’ projects, strategies, products, and designs.
  5. A team player who makes things happen for the team so they can count on you. 

Main Areas of Responsibility:

  • Human Resources:
    • Handle onboarding/offboarding logistics.
    • FPOC for HR help desk questions and be liaison between the HR Consultant and management team on Compliance, Policy, Guidelines, etc.
    • Main POC for HR Consulting firm vendor.
    • Assist with Policy updates for HR compliance, CAL OSHA, Employee Handbook, Safety.
    • Field HR inquiries from internal business units (Creative, Sales, Product, Operations) and refer to the appropriate party for resolution.
    • Manage and track required CA trainings for a different employee sites.
    • Supervise and manage clerical helper, support remote admin in San Diego as needed.
  • Operations Logistics - Admin - Accounting Support
    • Schedule client and management meetings, interviews, special events, etc.
    • Keep leadership and management informed.
    • Coordinate with bookkeeper on monthly account reconciliation. POC with local bank.
    • Provide IT liaison by communicating with the IT vendors.
    • Manage and process all Accounts Payable Transactions such as Purchase Orders, coding transactions, shipping updates for accounts in Purchase Order system.
    • Manage insurance renewals, equipment inventory, building and office needs and supplies, machine maintenance upkeep.
  • Tech Savvy Skills
    • Create PowerPoint slides, formatting, and creating Excel files.
    • Perform basic analysis of other seasonal products, ability to understand profit margin, love numbers and have a knack for math.
    • Attend meetings, Note-taking, prepare agendas and summarize and turn around the report of agenda key points, and discussion, account recaps, action items, etc. for executives and other teams.
    • Coordinate international and domestic travel. Support teams while travelling, create itineraries, book hotels, transports, assist unexpected changes. reschedules.

Qualifications and Experience:

  • Associate Degree, Bachelor Degree preferred.
  • Skillful use of Microsoft Excel, Word, PowerPoint, and Outlook.
  • Create reports, meeting note-taking and prepare detail summary reports.
  • Excellent written and verbal communication, outgoing, willing to help others.
  • Create strong working relationships with co-workers and cross-functional teams.
  • Passionate for consumer products. More to be discussed with candidates.
  • Self-manage with a high degree of accountability in a fast-paced environment.
  • Excellent organizational skills, adherence to deadlines, ability to prioritize and manage details and multiple projects at once.
  • Travel to San Diego Office for meetings, ~ 4 – 6 times/yr.

 

 

 

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