Receptionist, Resident Services Administrator

4 weeks ago

Santa Monica, United States Douglas Emmett Full time
Job DescriptionJob Description

SCOPE AND PURPOSE:

Resident Services Administrator is responsible for providing administrative support to the Community Manager by handling Office of the Building operations in accordance with the standards set forth by Douglas Emmett.

DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties or projects may be assigned

GENERAL OPERATIONS

  • Greet visitors to the office
  • Answer telephones
  • Dispatch engineering to handle tenant service requests
  • Follow up on tenant requests to confirm timely completion of work
  • Open, date stamp and distribute mail and deliveries
  • Contact tenants who are late paying rent
  • Prepare tenant memos
  • Prepare monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for Community Manager review and approval
  • Coordinate tenant welcome packets and tenant events with Community Manager and vendors
  • Research and make recommendations to Community Manager for more cost-effective and efficient methods of performing administrative duties
  • Special projects as directed by Community Manager

TECHNICAL PREREQUISITES

  • Must have high school diploma or GED
  • Must have intermediate level knowledge of Word and Excel
  • Strong written and verbal communication skills
  • Projects a professional image by meeting Douglas Emmett dress code standards
  • Ability to communicate in a clear, positive and professional manner with tenants, employees and vendors
  • Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors
  • Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work
  • Team player attitude
  • Strong customer service orientation

PHYSICAL REQUIREMENTS

  • Primarily sedentary work involving regular use of keyboard and telephone. Should be able to sit for long periods of time
  • Occasionally ascend stairs or step stool
  • Occasionally lift and carry 5 – 10 pound parcels
  • Periodically deliver correspondence to tenants within the building
Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.

The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.Company DescriptionDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.\r
\r
The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.

  • Receptionist, Resident Services Administrator

    3 days ago

    Santa Monica, United States Douglas Emmett Full time

    Job DescriptionJob DescriptionSCOPE AND PURPOSE:Resident Services Administrator is responsible for providing administrative support to the Community Manager by handling Office of the Building operations in accordance with the standards set forth by Douglas Emmett.DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties or...

  • Receptionist

    3 weeks ago

    Santa Monica, United States Brookdale Santa Monica Gardens Full time

    Overview: **_ Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity_** **Early Access to Paycheck with Earned Wage Access is available for Hourly Associates (outside of CA)** **Make Lives Better Including Your Own**. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more...

  • Medical Receptionist

    1 month ago

    Santa Monica, United States Infusion For Health Full time

    Infusion for Health is a referral-based infusion center that services all providers in multiple locations in California, Arizona, Nevada, Washington, Colorado, and Missouri. Our center is unique and offers individual comfortable private rooms for our patients. Our mission is to provide exceptional service in the administration of infusion therapy in a...

  • Medical Receptionist

    1 month ago

    Santa Monica, United States Infusion4Health Inc Full time

    Infusion for Health is a referral-based infusion center that services all providers in multiple locations in California, Arizona, Nevada, Washington, Colorado, and Missouri. Our center is unique and offers individual comfortable private rooms for our patients. Our mission is to provide exceptional service in the administration of infusion therapy in a...

  • Medical Receptionist

    4 weeks ago

    Santa Monica, United States AMI Network Full time

    Job DescriptionJob DescriptionTitle: Medical ReceptionistDuration: contract to hirePay: 20-22/hrLocation: Santa Monica40 hours/weekPosition Overview:As a Medical Receptionist at our cardiology clinic in Santa Monica, CA, you will play a vital role as the first point of contact for our patients. Your friendly demeanor, attention to detail, and proactive...

  • Medical Receptionist

    2 days ago

    Santa Monica, United States AMI Network Full time

    Job DescriptionJob DescriptionTitle: Medical ReceptionistDuration: contract to hirePay: 20-22/hrLocation: Santa Monica40 hours/weekPosition Overview:As a Medical Receptionist at our cardiology clinic in Santa Monica, CA, you will play a vital role as the first point of contact for our patients. Your friendly demeanor, attention to detail, and proactive...

  • Gallery Receptionist

    2 weeks ago

    Santa Monica, United States HR Pals LLC Full time

    Our client is seeking a Gallery Receptionist to join their team! The Gallery Receptionist will have the opportunity to manage the front gallery office, providing exceptional visitor support, and assisting with administrative tasks to ensure a professional and welcoming office environment. As such, organizational skills, ability to multitask and task...

  • Gallery Receptionist

    1 week ago

    Santa Monica, United States HR Pals Full time

    Job DescriptionJob DescriptionOur client is seeking a Gallery Receptionist to join their team!The Gallery Receptionist will have the opportunity to manage the front gallery office, providing exceptional visitor support, and assisting with administrative tasks to ensure a professional and welcoming office environment. As such, organizational skills, ability...

  • Gallery Receptionist

    3 days ago

    Santa Monica, United States HR Pals Full time

    Job DescriptionJob DescriptionOur client is seeking a Gallery Receptionist to join their team!The Gallery Receptionist will have the opportunity to manage the front gallery office, providing exceptional visitor support, and assisting with administrative tasks to ensure a professional and welcoming office environment. As such, organizational skills, ability...

  • Gallery Receptionist

    2 days ago

    Santa Monica, United States HR Pals LLC Full time

    Our client is seeking a Gallery Receptionist to join their team! The Gallery Receptionist will have the opportunity to manage the front gallery office, providing exceptional visitor support, and assisting with administrative tasks to ensure a professional and welcoming office environment. As such, organizational skills, ability to multitask and task...

  • Receptionist

    4 days ago

    Santa Monica, United States JK & Co. Jewelers Full time

    **About the Job** Would you love to work in a charming environment, contribute to your local community, and receive firsthand training alongside some of the finest professionals in the jewelry industry? JK & Co. Jewelers has been a cornerstone in Santa Monica since 2015. We're currently seeking a sharp and capable Receptionist to join our dynamic team. At...

  • Receptionist/Office Assistant

    3 weeks ago

    Santa Monica, United States Sky Consulting Inc Full time

    Job DescriptionJob Description*Shift timings*** 8:00 am to 5:00 pm (Mon to Fri)*** Need vaccination cardLooking for Someone friendly, organized, willing to learn and engage with clients, guests and visitors.Receptionists experience. Must be punctual.The shift begins sharply at 8:00am.This position maintains and monitors office operations and...

  • Medical Receptionist

    1 month ago

    Santa Monica, United States Infusion4Health Inc Full time

    Job DescriptionJob DescriptionInfusion for Health is a referral-based infusion center that services all providers in multiple locations in California, Arizona, Nevada, Washington, Colorado, and Missouri. Our center is unique and offers individual comfortable private rooms for our patients. Our mission is to provide exceptional service in the administration...

  • Receptionist

    4 days ago

    Santa Monica, United States JK & Co. Jewelers Full time

    Would you love to work in a charming environment, contribute to your local community, and receive firsthand training alongside some of the finest professionals in the jewelry industry? JK & Co. Jewelers has been a cornerstone in Santa Monica since 2015. We're currently seeking a sharp and capable Receptionist to join our dynamic team. At JK & Co. Jewelers,...

  • Receptionist

    6 days ago

    Santa Monica, United States JK & Co. Jewelers Full time

    Would you love to work in a charming environment, contribute to your local community, and receive firsthand training alongside some of the finest professionals in the jewelry industry?JK & Co. Jewelers has been a cornerstone in Santa Monica since 2015. We're currently seeking a sharp and capable Receptionist to join our dynamic team. At JK & Co. Jewelers,...

  • Receptionist

    2 days ago

    Santa Monica, United States JK & Co. Jewelers Full time

    Would you love to work in a charming environment, contribute to your local community, and receive firsthand training alongside some of the finest professionals in the jewelry industry? JK & Co. Jewelers has been a cornerstone in Santa Monica since 2015. We're currently seeking a sharp and capable Receptionist to join our dynamic team. At JK & Co. Jewelers,...

  • Receptionist

    2 days ago

    Santa Monica, United States JK & Co. Jewelers Full time

    Would you love to work in a charming environment, contribute to your local community, and receive firsthand training alongside some of the finest professionals in the jewelry industry?JK & Co. Jewelers has been a cornerstone in Santa Monica since 2015. We're currently seeking a sharp and capable Receptionist to join our dynamic team. At JK & Co. Jewelers,...

  • Receptionist

    18 hours ago

    Santa Monica, United States SPS Global Full time

    **Come explore the Power of Possibility with a career at SPS!** We have an excellent opportunity for an experienced **Receptionist **to come grow with our team in **Santa Monica, CA!** This full-time position is ideal for someone with 1+ years of relevant experience looking for a stable place to work, learn, and develop. We are a cross functional team...

  • Receptionist Manage 10 phone lines

    1 month ago

    Santa Monica, United States Compu-Vision Consulting Full time

    Title: Receptionist Manage 10 phone lines Administrative Location: Onsite: 892 Aerovista Place, Suite 240 SLO CA 93401. Duration: 4 months Required Need 2-3 years of front office medical experience. Job Requirement Contractor will be sitting at our front desk, checking patients in/out of their appointments, answering high volume of telephone calls, etc. ...

  • Receptionist Manage 10 phone lines

    2 days ago

    Santa Monica, United States Compu-Vision Consulting Full time

    Title: Receptionist Manage 10 phone lines Administrative Location: Onsite: 892 Aerovista Place, Suite 240 SLO CA 93401. Duration: 4 months Required Need 2-3 years of front office medical experience. Job Requirement Contractor will be sitting at our front desk, checking patients in/out of their appointments, answering high volume of telephone calls, etc. ...