Front Office Administrator

4 weeks ago


Nashville, United States Russell Tobin Full time
Job DescriptionJob Description

Russell Tobin + Associates is currently seeking an experienced Front Office Administrator to support our client in Nashville, TN. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the music industry.

Job Title: Front Office Administrator/Receptionist

Pay: $18 - 20.40/hour (based upon experience)

Duration: 11-months with possibility of extension

Schedule: Monday – Friday // 40hrs/week

Location: ONSITE - Nashville, TN

RESPONSIBILITIES:

  • Greet, check in, and welcome guests in a professional, positive, and hospitable manner.
  • Communicate with all studio staff
  • Open all buildings on campus under the guidance of studio manager
  • Open studios and rooms when necessary.
  • Receive, sort and distribute daily mail/deliveries
  • Supply replenishment: office, cleaning, stock orders and re-orders
  • Studio set-ups – check studios at beginning and end of day for cleaning changeovers
  • Live Events –help with programming and fliers, set-up and breakdown, checking people in (time-limited)
  • Website Review and Upkeep
  • Assist with studio tours
  • Plan and oversee studio maintenance/renovations with Studio Management
  • Cover phone lines, direct calls, forward and take messages when needed
  • Assisting our runners/assistants for runs, tasks & duties including upkeep and functionality of our facilities
  • Document & communicate various continuing needs from our cleaning staff
  • Maintenance of main building bathrooms, kitchenettes and Hospitality
  • Thorough handling and answering of all messages sent to the studio’s info email address
  • Recording new client information if need be
  • Assisting with billing requests made by Studio Management
  • Ensure reception area and studios are tidy and presentable
  • Provide basic and accurate information in-person and via phone/email
  • Perform other clerical receptionist duties such as filing, photocopying, printing, stocking, and handling expenses and receipts for executive staff members.

QUALIFICATIONS:

  • High School Diploma
  • At least 1 year of experience in a receptionist or front office administration role
  • Proficient in MS Office, Google Suite, Basecamp & Canva
  • Strong understanding of recording language & studio etiquette and social media platforms
  • People-oriented - enjoys interacting with people and working in musical environment

EDUCATION:

  • High School Diploma required


Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

#LI-KW1

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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