Floating Legal Administrative Assistant, Corporate Practice

4 weeks ago

Minneapolis, United States Grant-Shannon Full time
Job DescriptionJob Description

Great opportunity to use your skills and experience working in a law firm to become a valued part of the team You will support the Corporate practice area by covering vacations, leaves, overflow work, and projects.

Hybrid option to work remotely one day per week after training.

DESCRIPTION

  • Draft and format professional correspondence and documents.
  • Review, organize, assemble and scan documents in preparation for closings.
  • Prepare, circulate and track signature pages for closings.
  • Assist and maintain checklists in the preparation of closing books.
  • Maintain corporate minute books.
  • Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
  • Process and transmit client documents and materials.
  • Process document comparisons.
  • Review, edit and finalize attorney time entries.
  • Process and distribute client invoices.
  • Process new file openings and prepare engagement letters.
  • Monitor attorney inbox and electronically file client matters.
  • Provide administrative support such as calendar and email maintenance, answering phones, making travel arrangements and processing expense reports.
  • Complete other projects and assignments as assigned.

POSITION REQUIREMENTS

  • Strong attention to detail, accuracy, excellent grammar, proofreading and communication skills.
  • Ability to work within a team environment and work well under pressure with deadlines.
  • Ability to organize and prioritize work and follow assignments through to completion.
  • Strong initiative and creative problem-solving skills.
  • Exemplary written and verbal communication skills.
  • Professional demeanor, strong work ethic including dependability and accountability.
  • Experience with Box or similar cloud storage software.
  • Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
  • Two plus years of experience handling corporate department legal administrative duties.

JO 5442 All job offers are contingent upon background checks

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