Events Project Manager
1 month ago
Russell Tobin & Associates is currently seeking an Events Project Manager, 12 Months Contract role for one of our Fortune 500 clients, at Cupertino, CA (Hybrid). Apply today for immediate consideration.
Hourly Pay: $56 to $63 W2
Location: Cupertino, CA (Hybrid) with International Travel
Duration: 12 Months Contract until Mar 2025
Project/Description:
- Extensive portfolio of event experience, specifically international event planning and execution.
- Curate VIP and Executive experiences.
- Strategy to Execution Program Management for Tier 1 events and experiences.
- Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget.
- Research, arrange, and lead site visits with key stakeholders.
- Research, arrange, and lead vendor interviews with key stakeholders.
- Negotiate and execute contracts with selected vendors to Client’s policy, terms and conditions
- Identify and adhere to Project Milestones.
- Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams to ensure a seamless attendee experience.
- Create, manage, and update program budgets in excess of $1 million.
- Identify, justify, and request any additional budget needs.
- Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV.
- Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media).
- Lead a team of support staff (sourcing, planning, attendee management, travel).
- Manage and troubleshoot venue and vendor issues onsite.
- Lead the onsite team to ensure an excellent attendee journey.
- Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation.
- Confident and able to communicate the needs of our team to the larger workgroup.
- Comfortable with cross functional workstreams.
- Takes a consultative approach to program planning.
- Clear, concise, and timely communication skills.
- Solutions oriented.
- Comfortable navigating change.
Russell Tobin/Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.-
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