Executive Assistant and Program Coordinator

2 weeks ago


Remote, United States Consciousness Healing Initiative Full time
Job DescriptionJob Description

Job Title: Executive Assistant and Program Coordinator

 

Location: REMOTE

 

About Us: The Consciousness and Healing Initiative (CHI) is a global collaborative accelerator dedicated to advancing consciousness and healing practices. We are seeking a highly organized and versatile individual to join us as the Executive Assistant to the CEO, as well as the Administrative & Program Coordinator. In this hybrid role, you will provide comprehensive support to the CEO and oversee various administrative and program-related tasks within CHI.

 

Key Responsibilities:

 

Executive Assistant to CEO:

  • Manage CEO's calendar, including scheduling, travel booking, and events management.

  • Update CEO's CV and assist with responses to incoming requests for CEO engagement

  • Assist with financial tracking.

  • Facilitate communication between CEO and guests for webinars and events.

  • Answer phones, and handle general administrative duties.

 

Administrative & Program Coordinator:

  • Assist with Fundraising and Grant support, including:

    • Organize and schedule donor visits and events (in person and online)

    • Manage donor/donation tracking in database

    • Help send donor communications.

    • Help create fundraising materials including grant proposals, progress letters, fundraising decks and other fundraising materials

  • Assist with Board activities, including:

    • Schedule in person and online Board meetings

    • Assist in board material preparation including agendas and minutes as well as charts and graphs and presentation slides

    • Coordinate and manage files in Google Drive

  • Coordinate online webinars, including recruitment of guests, and team management of webinar tasks in program management system.

  • Coordinate, schedule, and help manage Advisory Council and Committee meetings across multiple constituencies

  • Manage CHI administrative email, and project management assignments, including project tracking.

  • Support website maintenance, email and other marketing, and social media efforts.

  • Coordinate education projects, including the Science of Healing online Course, along with quarterly CE registration.

  • Help to build additional education through team coordination on specific projects.

  • Track completion and distribute certificates for educational programs.

 

Skills and Experience:

  • Proven experience in executive assistant roles and program coordination, preferably in a nonprofit setting.

  • Excellent organizational and communication skills, with the ability to multitask and prioritize effectively.

  • Excellent communication skills with the ability to interact with senior leadership, team members, and community members, with a cheerful disposition.

  • Strong abilities in online platforms including Google Workspace, Slack, Asana, Zoom, Adobe, Kajabi, WordPress, Salesforce and / or other CRM systems.

  • Ability to create reports and collateral materials for fundraising and promotional purposes.

  • Strong attention to detail and ability to work seamlessly across multiple systems.

  • Proactive, adaptable, and able to work independently with minimal supervision.

  • Experience in website support, marketing, graphic design and social media management.

 

Work Hours and Contract Status:

  • Part-time position with daytime hours, approximately 20 hours per week.

  • Must be able to work during business hours in your time zone.

  • Hourly rate commensurate with experience.

 

Company DescriptionThe Consciousness and Healing Initiative (CHI) is a global collaborative accelerator dedicated to advancing consciousness and healing practices.

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