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Receptionist Office Administrator

4 months ago

Shoreview, United States Express Employment Professionals Full time
Job DescriptionJob Description

Express Employment is partnering with a local company to find their next receptionist. The Receptionist is a pivotal figure in cultivating a professional and hospitable environment for guests, visitors, and employees, establishing a positive initial impression for everyone entering the premises. Alongside the primary responsibility, the Receptionist also provides essential office support and manages mailroom operations.

 

RESPONSIBILITIES

• Greet and welcome guests, visitors, and employees in a friendly and professional manner and direct all guests and visitors to appropriate locations and parties.

• Manage Visitor and Employee badges and maintain an accurate visitor log book to track badges, arrivals, and departures.

• Ensure compliance with visitor protocol and other relevant requirements.

• Answer and direct incoming calls promptly and efficiently.

• Manage emails and forward faxes to appropriate employees.

• Uphold confidentiality and discretion when handling sensitive information.

• Operate check signer machine to affix signatures onto approved accounts payable checks.

• Maintain cleanliness and organization of the reception area and lobby conference rooms.

• Coordinate and order department lunches upon request.

• Manage incoming and outgoing mail, including sorting, distributing, and processing.

• Post outgoing mail, handling various types such as Domestic & International, Express, Priority, Registered, and Certified mail.

• Stay informed about postage rates for international shipments by referring to the International Mail (IM) book and remain updated on rate changes.

• Sort all incoming mail to ensure prompt distribution throughout the building to respective recipients.

• Process invoices for services such as PO Box and Express Messenger.

• Coordinate with the Accounts Payable (A/P) department to request checks for payment.

• Assist with processing Product Registration Cards via mail and intranet, ensuring accurate data entry and timely processing.

• Contribute to the customer creation process in the ERP system (SAP) by accurately inputting relevant data.

• Adhere to all safety guidelines and protocols, promptly reporting unsafe conditions to the supervisor for appropriate action.

• Complete additional assignments and participate in special projects as requested by management.

REQUIRED QUALIFICATIONS

• High School Diploma or GED is required.

• Proven experience in a receptionist or administrative role, preferably in a corporate environment.

• Excellent interpersonal and communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Attention to detail and accuracy in completing tasks.

• Ability to multitask and work efficiently in a fast-paced environment.

• Professional demeanor and appearance.

• Familiarity with ERP systems, particularly SAP, is a plus.

• Willingness to learn and adapt to new responsibilities as needed

 

POSITION TYPE & EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m.

 

Company DescriptionExpress Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express has more than 800 franchise locations that provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.Company DescriptionExpress Employment Professionals is one of the top staffing companies in the U.S. and Canada. Every day, we help people find jobs and provide workforce solutions to businesses. Express has more than 800 franchise locations that provide a full range of employment solutions that include full-time, temporary, and part-time employment in a wide range of positions, including professional, commercial, and administrative.