Executive Coordinator

3 weeks ago

Vista, United States Ideate Design-Build, Inc Full time
Job DescriptionJob Description

The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving skills. The EC will bring verbal and written communication skills, coordination, collaboration, and information management to bear using various tools and platforms. The Executive Coordinator’s ability to multitask and work independently in a team-oriented environment is critical, along with proactive, direct, and reliable behavior and communication. In a service-oriented role, the EC uses positive interpersonal skills to engage with leadership, colleagues, clients, and collaborators. Additionally, the EC role emphasizes supporting company marketing efforts. This role is intended to develop, grow, and be refined as the needs of the COO change.


Duties/Responsibilities:
• Responsible for organizing, coordinating, and supporting the COO's workload, day-to-day business, and personal activities.
• Implement and refine operational processes.
• Develops and sustains a level of professionalism with clients and colleagues.
• Handle all communication-related tasks, including answering and screening phone calls, monitoring and responding to emails, drafting correspondence, and other written deliverables.
• Manages CO's calendar to prioritize, accept, decline, and move appointments as needed.
• Organizes and prioritizes critical issues and required information for the CEO to facilitate efficient decision-making.
• Safeguards confidentiality by exercising discretion in communicating information.
• Independently research, prioritize, and follow up on multiple incoming issues and concerns addressed to the COO, including those of a sensitive and/or confidential nature; determine the appropriate course of action, referral, and/or response.
• Be willing to work in an environment where a variety of tasks may be asked of you on any day.
• Identify opportunities to improve processes.
• Arrange conference calls, meetings, appointments, and travel itineraries.
• Flexibility to attend evening meetings.
• Marketing Support
• Other duties as assigned.

Education and Experience:
• Minimum 3 years of experience as an executive secretary or administrative assistant.
• 3 years of previous experience in architecture, design, or construction is preferred.
• Proficiency in Microsoft and G-Suites
• Superior written and verbal communication
• Excellent organizational skills.
• Ability to follow through with tasks, communicate project specifics, and update management.
• Self-motivated to develop skills and acquire knowledge to seek new responsibilities.
• Take responsibility for the outcome of your assignments.
• Professional and personable demeanor capable of maintaining constructive relationships.
• Be adaptive to change.
• Exceptional customer service skills.

Physical Requirements:
•Ability to stand, sit, or walk for long periods.
• Ability to lift 20 lbs.
• Ability to travel to the office (Vista) or other locations as needed.

 

 

Company DescriptionIdeate Design-Build is based in Vista, North County San Diego with architectural and construction projects in San Diego, Orange,
South Los Angeles and Riverside Counties. We provide both architecture and construction services, primarily supporting construction defect projects, property assessment and scope definitions, reconstruction, renovations, and other technical consulting services, primarily for commercial properties and multi-family communities. We aim to exceed clients' needs and produce sustainable, functional, and aesthetically pleasing designs and finished construction projects.Company DescriptionIdeate Design-Build is based in Vista, North County San Diego with architectural and construction projects in San Diego, Orange, \r
South Los Angeles and Riverside Counties. We provide both architecture and construction services, primarily supporting construction defect projects, property assessment and scope definitions, reconstruction, renovations, and other technical consulting services, primarily for commercial properties and multi-family communities. We aim to exceed clients' needs and produce sustainable, functional, and aesthetically pleasing designs and finished construction projects.

  • Executive Coordinator

    6 days ago

    Vista, United States Ideate Design-Build, Inc. (iD8) Full time

    The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving...

  • Executive Coordinator

    3 weeks ago

    Vista, United States Ideate Design-Build, Inc. (iD8) Full time

    The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving...

  • Executive Coordinator

    4 weeks ago

    Vista, United States Ideate Design-Build, Inc. (iD8) Full time

    The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving...

  • Executive Coordinator

    4 weeks ago

    Vista, United States Ideate Design-Build, Inc. (iD8) Full time

    The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving...

  • Executive Coordinator

    3 weeks ago

    Vista, United States Ideate Design-Build, Inc. (iD8) Full time

    The Executive Coordinator (EC) works directly with the COO and is primarily responsible for supporting the COO by providing various administrative functions and maintaining information about all COO activities. As a trusted advisor and resource for COO, the EC must demonstrate a positive people-oriented attitude, initiative, organization, and problem-solving...

  • Executive Coordinator

    4 days ago

    Vista, California, United States Ideate Design-Build, Inc. (iD8) Full time

    As an Executive Coordinator, you will collaborate directly with the COO to handle various administrative tasks and keep track of all COO activities. Your role as a trusted advisor requires a positive, people-oriented attitude, along with strong organization and problem-solving skills. You will utilize your communication abilities and information management...

  • Executive Assistant to Head of Research and

    1 week ago

    Vista, United States Etha Natural Botanicals Full time

    **Company**: ETHA's mission is to make natural medicine credible through trustworthy horticulture, manufacturing, lab testing, and research. ETHA is best known as the scientific-based manufacturer and distributor of the plant, kratom. We have brought transparency, lab testing, regulatory standards, and proper labeling to the industry to build trust in...

  • Marketing and Event Coordinator

    1 week ago

    Vista, United States Rancho El Agave Full time

    Key Responsibilities: - Plan, coordinate, and oversee events at Rancho el Agave, including private parties, corporate gatherings, and special occasions. - Work closely with clients to understand their needs and preferences, ensuring a personalized experience. - Collaborate with our kitchen, bar, and service staff to ensure seamless event execution. - Manage...

  • Executive Assistant

    4 weeks ago

    La Vista, United States CyncHealth Advisors Inc Full time

    Job DescriptionJob DescriptionAbout Us:CyncHealth is a statewide Health Information Exchange (HIE) with a purpose to achieve health care transformation through community betterment and collaboration while protecting the security and privacy of medical information. Join our team to play a key role in leading a health data utility, advancing interoperability,...

  • Marketing Coordinator

    2 months ago

    Vista, United States Cal-a-Vie Health Spa Full time

    **POSITION PURPOSE** The Marketing Coordinator is responsible for supporting the efforts of the marketing team to carry out marketing campaigns. Their duties include researching, creating marketing campaigns content, graphics, and social media. **ESSENTIAL FUNCTIONS** - Provide support to the marketing team with planning, implementing, and monitoring...

  • Executive Assistant to The Superintendent

    4 weeks ago

    Rio Vista, United States River Delta Unified School District Full time

    **- Letter of Introduction - Resume - Three Letters of Reference - ** (no older than 2 years old, with one of these letters being from a recent, immediate supervisor)** **PLEASE READ FULL JOB DESCRIPTION BELOW**: **POSITION MINIMUM REQUIREMENTS** *** Experience**: Four years of increasingly extensive satisfactory clerical experience involving frequent...

  • Executive Assistant to The Superintendent

    2 hours ago

    Rio Vista, United States River Delta Unified School District Full time

    **- Letter of Introduction - Resume - Three Letters of Reference - ** (no older than 2 years old, with one of these letters being from a recent, immediate supervisor)** **PLEASE READ FULL JOB DESCRIPTION BELOW**: **POSITION MINIMUM REQUIREMENTS** *** Experience**: Four years of increasingly extensive satisfactory clerical experience involving frequent...

  • Life Enrichment Coordinator

    4 weeks ago

    La Vista, United States Cedarhurst Full time

    Job DescriptionJob DescriptionCan you be a real, true friend? Is it your nature to be open, listen deeply, know your heart, respond genuinely, and care as only a real friend cares? If so, we want to meet you. Cedarhurst, a regional healthcare provider and true friend of older adults, seeks a service-minded, career-oriented individual to join our team as a...

  • Life Enrichment Coordinator

    3 weeks ago

    La Vista, United States Cedarhurst Full time

    Job DescriptionJob DescriptionCan you be a real, true friend? Is it your nature to be open, listen deeply, know your heart, respond genuinely, and care as only a real friend cares? If so, we want to meet you. Cedarhurst, a regional healthcare provider and true friend of older adults, seeks a service-minded, career-oriented individual to join our team as a...

  • Account Executive

    4 days ago

    Rio Vista, United States VyncaCare Full time

    Overview: Join us on a rewarding journey at Vynca!  Our clinical company provides intensive home-based palliative care to those with serious illness and complex psychosocial needs. We visit patients in their homes and by video. We work alongside primary care and specialty physicians to provide much-needed support for their patients. Our physician-led...

  • Account Executive

    5 days ago

    Rio Vista, United States VyncaCare Full time

    Overview: Join us on a rewarding journey at Vynca!  Our clinical company provides intensive home-based palliative care to those with serious illness and complex psychosocial needs. We visit patients in their homes and by video. We work alongside primary care and specialty physicians to provide much-needed support for their patients. Our physician-led...

  • Account Executive

    4 days ago

    Rio Vista, United States VyncaCare Full time

    Overview: Join us on a rewarding journey at Vynca!  Our clinical company provides intensive home-based palliative care to those with serious illness and complex psychosocial needs. We visit patients in their homes and by video. We work alongside primary care and specialty physicians to provide much-needed support for their patients. Our physician-led...

  • Account Executive

    3 days ago

    Rio Vista, United States VyncaCare Full time

    Overview: Join us on a rewarding journey at Vynca!  Our clinical company provides intensive home-based palliative care to those with serious illness and complex psychosocial needs. We visit patients in their homes and by video. We work alongside primary care and specialty physicians to provide much-needed support for their patients. Our physician-led...

  • MDU Account Executive

    4 weeks ago

    Chula Vista, United States Wyyerd Group LLC Full time

    Job DescriptionJob DescriptionWyyerd is looking for a strategically minded Account Executive with telecom industry experience and energy to assist the sales team to determine the business needs of MDU prospects and matching them to solutions that can be provided by Pacific Wyyerd. The ideal candidate will need to possess exceptional negotiation and...

  • MDU Account Executive

    2 months ago

    Chula Vista, United States Wyyerd Group LLC Full time

    Job DescriptionJob DescriptionWyyerd is looking for a strategically minded Account Executive with telecom industry experience and energy to assist the sales team to determine the business needs of MDU prospects and matching them to solutions that can be provided by Pacific Wyyerd. The ideal candidate will need to possess exceptional negotiation and...