Executive Coordinator

7 days ago


Vista, California, United States Ideate Design-Build, Inc. (iD8) Full time

As an Executive Coordinator, you will collaborate directly with the COO to handle various administrative tasks and keep track of all COO activities. Your role as a trusted advisor requires a positive, people-oriented attitude, along with strong organization and problem-solving skills. You will utilize your communication abilities and information management expertise to support the COO efficiently.

Key Responsibilities:

  • Organize and support the COO's workload and daily activities
  • Improve operational processes
  • Maintain professionalism with clients and colleagues
  • Handle communication tasks such as phone calls, emails, and drafting correspondence
  • Manage the COO's calendar and prioritize appointments
  • Ensure confidentiality and discretion in handling sensitive information
  • Research and address various issues for the COO
  • Identify process improvement opportunities
  • Coordinate meetings, appointments, and travel arrangements
  • Provide marketing support
  • Perform other assigned duties

Requirements:

  • Minimum 3 years of experience as an executive secretary or administrative assistant
  • Preferably 3 years of experience in architecture, design, or construction
  • Proficiency in Microsoft and G-Suites
  • Strong written and verbal communication skills
  • Excellent organizational abilities

Physical Requirements:

  • Ability to stand, sit, or walk for extended periods
  • Capability to lift up to 20 lbs
  • Availability to travel to the office or other locations as required

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