Executive Administrator III

3 weeks ago

Falls Church, United States VMR Strategic Solutions Full time
Job DescriptionJob Description

Job Type: Full Time

Location: Tyson, Va.

Clearance: TS/SCI

Note: Candidate must have an active TS/SCI clearance. No Exceptions

VMR Strategic Solutions is seeking an Executive Administrator to coordinates the overall workflow and coordination of activities associated with the Senior Executive’s (SE’s) responsibilities and serves as the liaison between the component and the Intelligence Community (IC). The nature of this position demands exercising wide autonomy, latitude, and discretion regarding workflow, priorities, and methods to accomplish work in accordance with established policies and procedures. The position requires an extensive knowledge of executive level administrative processes and procedures in the IC, and an in-depth knowledge of the various executive styles, methods of operation, relationships, and authorities.

Duties Include:

  • Serves as primary Point of Contact (POC) for the office and provides administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
  • Interacts with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
  • Prepares, contributes and/or provides substantive review of an extensive volume of written and oral materials.
  • Performs multiple critical and time-sensitive tasks simultaneously.
  • Coordinates with component divisions to assure alignment with key component priorities within ODNI and the IC.
  • Coordinates with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
  • Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
  • Vets incoming correspondence, summarizes/highlights key issues or topics, and follows up to ensure proper and timely response.
  • Maintains a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals.
  • Assists with timekeeping and updating HR systems by serving as element Timekeeper.
  • Prepares regular (e.g., weekly) status reports to keep the SE apprised of important issues.
  • Prepare meeting agendas, record meeting minutes, noting those actions that require follow-up, and disseminate to element staff, attendees/participants and other recipients for awareness and/or action.
  • Track incoming tasks actions and update element task action tracking systems.
  • Arrange domestic and foreign travel, compose travel cables and assist with processing travel
  • vouchers.
  • Assist in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
  • Prepare to host visitors, coordinate parking, pass security clearances and escort uncleared visitors.
  • Update and maintain records, files and other documents/materials (electronic or in hard copy).
Requirements

REQUIRED KNOWLEDGE/ SKILLS I ABILITIES:

  • TS/SCI
  • Bachelor’s degree in business or administrative-related field and a minimum often (10) years of relevant experience as an administrative professional; or an associate degree in business or administrative-related field and a minimum of twelve (12) years of relevant experience as an administrative professional.
  • Minimum five (5) years of experience working within the IC performing the Contractor Performance Requirements listed in this SOW for this labor category.
  • Knowledge of the IC and other government agencies.
  • Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
  • Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
  • Expert proficiency with Microsoft Office products (Word, Excel, PowerPoint, Publisher, Outlook).
  • Demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.

DESIRED KNOWLEDGE/ SKILLS / ABILITIES:

• Demonstrated ability to develop a professional network across organizational boundaries and at all levels.

Ten (10) years of progressively senior administrative expertise working directly for management at the CEO, SIS/SES/SNIS, VP level.



  • Bilingual Office Administrator and Executive Assistant

    1 month ago

    Falls Church, United States BizFlow Full time

    (Bilingual in English & Korean) Office Administrator and Executive Assistant Who we are: BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and modernization. As the...

  • Bilingual Office Administrator and Executive Assistant

    3 weeks ago

    Falls Church, United States BizFlow Full time

    (Bilingual in English & Korean) Office Administrator and Executive Assistant Who we are: BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and modernization. As the...

  • Bilingual Office Administrator and Executive Assistant

    1 month ago

    Falls Church, United States BizFlow Corp Full time

    (Bilingual in English & Korean) Office Administrator and Executive Assistant Who we are: BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and modernization. As the industry...

  • Bilingual Office Administrator and Executive Assistant

    3 weeks ago

    Falls Church, United States BizFlow Corp Full time

    (Bilingual in English & Korean) Office Administrator and Executive Assistant Who we are: BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and modernization. As the industry...

  • Bilingual Office Administrator and Executive Assistant

    4 weeks ago

    Falls Church, United States BizFlow Corp. Full time

    Job DescriptionJob Description(Bilingual in English & Korean) Office Administrator and Executive AssistantWho we are:BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and...

  • Bilingual Office Administrator and Executive Assistant

    3 weeks ago

    Falls Church, United States BizFlow Corp. Full time

    Job DescriptionJob Description(Bilingual in English & Korean) Office Administrator and Executive AssistantWho we are:BizFlow is a Business Process Management (BPM) industry pioneer. Since 1998, BizFlow has been successfully implementing solutions for enterprise customers to enable significant cost savings and business value through process improvement and...

  • Executive Office Administrator

    4 days ago

    Falls Church, United States Affordable Home Solutions Full time

    Affordable Home Solutions is a Sales Organization that deals with helping Homeowners through an intricate Insurance Claims Process to help fix and restore their home from Storm Damage. We have a highly motivated sales team whose main role is bringing clientele into the company. The Office Administrators main role is Guiding Our Clients Through the Insurance...

  • Executive Assistant

    2 weeks ago

    Falls Church, United States KASTLE SYSTEMS Full time

    Overview Join the leader in providing smarter solutions for a safer world. The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally....

  • Executive Assistant

    7 days ago

    Falls Church, Virginia, United States KASTLE SYSTEMS Full time

    Overview Join the leader in providing smarter solutions for a safer world. The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally....

  • Executive Assistant

    1 week ago

    Falls Church, United States John H. Northrop & Associates Full time

    JHNA is seeking an **Executive Assistant** who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in Falls Church,...

  • Executive Assistant

    2 months ago

    Falls Church, United States Strategic Alliance Consulting, Inc. Full time

    Strategic ACI is seeking an Executive Assistant to provide support for our customer. Responsibilities: Provide executive-level management support to the Director for Multi-Domain Joint Operations (MDJO). Manage and maintain the Director's daily calendar and schedules. Coordinate with other senior government personnel, Congressional members and staff,...

  • Executive Assistant

    1 week ago

    Falls Church, United States IronMountain Solutions, Inc. Full time

    **501313 Executive Assistant** Work Location: Falls Church, VA Schedule: Full Time Relocation: Negotiable IronMountain Solutions, Inc. is seeking individuals in **Falls Church, VA and Washington DC **to join our team as an **Executive Assistant** who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO)...

  • Full Stack Software Engineer III with Security Clearance

    1 month ago

    Falls Church, United States SDV INTERNATIONAL, LLC Full time

    Position: Full Stack Software Engineer III Clearance: Secret JOB RESPONSIBILITIES: Designs and develops software requirements for multiple Artificial Intelligence based support capabilities including the software architectures, APIs, frameworks, and libraries. Develops front end and backend of software prototypes, components, and tooling that can be...

  • Executive Assistant

    1 month ago

    Falls Church, United States Modern Technology Solutions, Inc. Full time

    Modern Technology Solutions, Inc. (MTSI) is seeking a Executive Assistant who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in...

  • Executive Assistant

    7 days ago

    Falls Church, United States Modern Technology Solutions, Inc. Full time

    Modern Technology Solutions, Inc. (MTSI) is seeking a **Executive Assistant** who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in...

  • Executive Assistant

    3 weeks ago

    Falls Church, United States Modern Technology Solutions, Inc. Full time

    Modern Technology Solutions, Inc. (MTSI) is seeking a Executive Assistant who will provide support to the (Senior Executive Service) Director for Multi-Domain Joint Operations (MDJO) under the Deputy Chief Technology Officer for Mission Capabilities (DCTO(MC)) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) in...

  • Administrative Assistant

    2 weeks ago

    Falls Church, United States JST Full time

    **Overview** JST is currently seeking an Administrative Assistant to join our team. This is a full-time on-site position with potential hybrid/remote work at Defense Health Agency (DHA) headquarters, Virginia. JST offers a full benefit package, a collaborative work environment and strong company culture. Veterans and military spouses are encouraged to...

  • Administrative Assistant

    2 weeks ago

    Falls Church, United States JST Full time

    Job DescriptionJob DescriptionOverviewJST is currently seeking an Administrative Assistant to join our team. This is a full-time on-site position with potential hybrid/remote work at Defense Health Agency (DHA) headquarters, Virginia. JST offers a full benefit package, a collaborative work environment and strong company culture. Veterans and military spouses...

  • League Administrator

    2 days ago

    Falls Church, United States AQIWO, Inc. Full time

    The full-time League Administrator will be expected to commit to 40 hours per week for the period of performance listed in Schedule B. The League Administrator works under the supervision of and in coordination with the Chair of the Board and Executive Director, coordinates with the Chair or a designated Board member on all policy matters and provides daily...

  • Executive Assistant 2

    2 weeks ago

    Falls Church, United States Inova Health System Full time

    Inova (ICPH) Fairfax is searching for an Executive Assistant 2 who compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and...