Billing Specialist

We are currently seeking an experienced and collaborative Billing Specialist to coordinate with Project Managers and Project Administrators to ensure the proper billing of applicable projects in accordance with customer requirements in a timely manner.

Responsibilities Include:

• Work and effectively communicate with Project Managers (PMs) and Project Administrators (PAs) in order to generate customer billings and resolve issues.
• Generate project billings (including "pre") for customers using their billing criteria.
• Fully understand customer billing requirements including:
  • Forms required (paper, electronic, etc.)
  • Required dates (pencil copy and invoice submission timing)
  • Time and Materials (T&M) including proposal rates, markups and small tools and supporting details
  • Perform hours reconciliation as required (T&M sheet compared to system)
  • Generate cost workups for PM to review with customer as required
  • Other applicable documents and special requirements
• Generate internal project billings (such as "Fab to Field" or "Field to Fab") and obtain appropriate approvals
• Update T&M billing templates as required including involvement with system/process improvements.
• Proof own work for completeness and make corrections as needed prior to forwarding to PM for review and approval. Identify certain job setup deficiencies and take appropriate action (e.g. sales tax).
• Coordinate and control the review and approval process internally as well as the invoice submission to the customer.
• Investigate and resolve customer billing issues or discrepancies such as T&M (hours, rates, equipment charges, markup, etc.), and communicate concerns to PM for resolution.
• All other duties as assigned.

Qualifications/Experience:

• Highschool Diploma, or equivalent. Associate's or Bachelor's degree preferred.
• At least two (2) years of professional experience in a billing or another accounting-related function.
• Prior experience in an automated construction environment is a plus.
• Computer Proficiency in Microsoft Office Suite (Work, Excel, Outlook).
• Experience using Viewpoint, processing time and materials (T&M), doing NYS murk billing or with construction sales tax is a plus.

Who we are:

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

We are a certified AISC fabricator and erector. Additionally, we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications.

Hohl Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other characteristics protected by law.

Hohl Industrial Services is a certified AISC fabricator and erector. Additionally we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by law