Senior Project Coordinator

2 weeks ago

Chino Hills, United States Arellano Associates Full time
Job DescriptionJob DescriptionDescriptionArellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond. 

The Senior Project Coordinator (SPC) is a full-time position, which performs a variety of tasks
for public outreach, stakeholder engagement, project management and business development.
This position includes public interaction and direct client interaction as directed by project
leadership. This is a mid-level position with opportunities for ongoing growth within the
company.
Key ResponsibilitiesThe SPC position requires the full range of communications skills, including but not limited to:
  • Assisting with the development and implementation of public participation plans and community engagement strategies across multiple platforms—in person, event-related, and online using both written and electronic communication tools to provide clients with relevant and accurate public input
  • Initiating and overseeing the development and revisions of draft project content, including branding, key messages, collateral material, presentations, e-communication, websites, display boards/exhibits, social media content, and traffic advisories/construction alerts
  • Implementing public comments protocol, including responding to stakeholder inquiries, monitoring feedback to social media postings, other digital engagement, vanity telephone and “helplines”, and maintaining records of public input and feedback
  • Devising and directing direct/digital public notification strategies, including public notices and documentation needed to provide project information and solicit public input
  • Supervising junior staff in day-to-day performance of project tasks within allotted time frame and budget parameters, and providing work product quality control
  • Establishing and supervising project-related vendor services and sub-consultants
  • Assisting project management and senior staff with project monitoring, including project timeline, budget burn-rate, staff utilization, and status reports
  • Assisting with proposal development, including project history and approach, qualifications, scope, and budget information
  • Assisting in monthly review of time sheets, staff productivity, and annual staff evaluations

Skills, Knowledge and Expertise
  • Possess excellent written and verbal communication skills
  • Have experience monitoring project budgets and supervising junior staff
  • Be detail-oriented, flexible, and able to multi-task in a dynamic environment
  • Be enthusiastic in working with the public
  • Be available to attend in-person and virtual public meetings and events during working
    and evening hours and some weekends, as needed
  • Have mastery of Microsoft Office Suite, OneDrive/Sharepoint, Google Maps, Google
    Drive, Constant Contact, and social media platforms (Facebook, Twitter, Instagram,
    Linkedin)
  • Be proficient with digital engagement tools and public engagement applications/
    software, including but not limited to: Adobe Creative Suite, SurveyMonkey, Metro
    Quest, Poll Everywhere, TypeForm, WordPress and Geosocial interactive mapping
  • Have working knowledge and hands-on experience with electronic mapping (ArcGIS),
    online data sources/subscriptions, video tools, live webinar tools, and add-on
    technologies for advanced digital engagement

Minimum Requirements
  • 5-10 years of experience in public outreach, marketing, communications, public
    relations, government relations, planning, public policy and/or a related discipline
  • Bachelor’s Degree (highly preferred), Master’s Degree (preferred)

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