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Fund Operations Analyst

2 months ago

Austin, United States Capital Factory Full time
Job DescriptionJob Description

Austin, Texas, United States or remote

Fund Team reporting to VP of Fund

Are you a highly detail-oriented and organized individual with a foundational background in accounting? Do you thrive in environments that require the completion of structured, recurring tasks, and excel at meeting strict deadlines? As the Fund Operations Analyst, you will support the crucial back office functions of the most active venture firm in the Southwest.

You will work closely with Capital Factory’s tenured fund and finance teams to ensure our family of venture funds meet their reporting and financial obligations, keep an accurate record of all investment positions and activity, and support the contracting process with new portfolio companies in our unique All Access Fund.

Requirements

What you will do…

  • Support the preparation of fund financial statements, accounting workbooks and capital accounts as well as organize their distribution to all limited partners.
  • Coordinate and support the preparation of annual tax documents and their secure, timely distribution to all limited partners.
  • Track and update all data and records on all investment positions and fund activity, converting the data into accurate fund performance metrics for internal and external distribution.
  • Support the calculation and preparation of fund distributions to limited partners.
  • Prepare fund level budgets, track the flow of cash and process invoices in coordination with our finance team.
  • Prepare the correct terms for contracting with our new portfolio companies. Issue DocuSigns for execution of our engagements and track the deals to closing. Maintain proper records of the deals as they close and onboard onto our platform.

You'll know you're successful if...

  • Quarterly and annual deliveries of fund financials and capital accounts done within 45 days of the reporting period close.
  • Tax documents are delivered by April 1.
  • All limited partners questions related to reporting, document access and taxes are responded to by the next business day. They know to reach out to you directly because they know that you will have these answers before anyone else.
  • Deal closings are initiated within 24 hours, closed within 72 hours. If they cannot close within 72 hours, an exact path to close is outlined and next steps are defined in a closing pipeline.
  • All invoiced expenses and fund related cash flows are accurately tracked and prepared for approval within 48 hours.

About you...

  • You are detail and process oriented with high levels of organizational skills.
  • You have a background in accounting through formal education or job related work.
  • You can problem solve on your own but know when to escalate to others.
  • You check your email in the evenings and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.
  • You are available to travel overnight up to once per month.
  • You are outgoing and can talk to just about anyone.
  • You are a documentor. You make lists and spreadsheets.
  • You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
  • You are organized and plan ahead, but you don’t get stressed out when things change at the last minute… because they will. You roll with it.
  • You check your email in the evenings and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.
  • You have a reliable laptop computer & smartphone that you are comfortable using for work.
  • You plan to stay in Texas for at least two years.

About our team...

  • We have a passion for startups and technology.
  • We are transparent and we over-communicate.
  • We have excellent written and verbal communication skills.
  • We communicate when we are not able to meet a deadline and suggest a solution.
  • We are professional and presentable and greet everyone cheerfully. We’re ready to deal with an immature student, a pushy salesperson, top VC’s, a fortune 500 CEO, and even the President of the United States.
  • We are excited to work in downtown [Austin/Dallas/Houston/San Antonio] and have reliable transportation.
  • We have a quiet place where we can work remotely with fast internet.
  • We are security aware. We have a passcode on our computers and phones and use a password manager.
  • We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides).
  • We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Austin Startup Week.
  • We get to Inbox Zero every day.

Benefits

  • 4 weeks paid time off (one week is between Christmas and New Year’s)
  • Personal health, vision and dental insurance paid 100% by Capital Factory
  • Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
  • Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents
  • $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
  • Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
  • A priceless network

About Capital Factory

Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With boots on the ground in Austin, Dallas, Houston and San Antonio, we meet the best entrepreneurs in Texas and introduce them to their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.