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Payroll and Benefits Specialist

4 months ago

Hollywood, United States WAI GLOBAL Full time
Job DescriptionJob DescriptionDescription:

Join our team as a Payroll and Benefits Specialist and support our mission to ensure accuracy, compliance, and efficiency in payroll and benefits administration With your expertise, you'll handle payroll processing, benefit program administration, and audits, all while identifying opportunities for improvement. If you have a keen eye for detail and a passion for optimizing payroll and benefits processes, apply today and help us maintain excellence in our employee services


POSITION SUMMARY
The individual in this role is primarily responsible for supporting the Payroll and Benefits Manager with the execution of the organization’s payroll and benefits functions. This role requires a high level of payroll and benefits administration expertise, ensuring accuracy, compliance, and efficiency in all processes. The Payroll and Benefits Specialist will perform payroll processing, administer benefits programs, conduct audits, and handle complex inquiries while identifying opportunities for process improvements.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Maintain and update employee information in the payroll system, including job title changes, exemptions, hourly rates, salaries, commissions, bonuses, time worked, PTO, FMLA, deductions and withholdings, address changes, and other relevant details
  • Oversees payroll system management involving a substantial volume of transactions within strict, inflexible time limits
  • Oversees the accurate processing and reporting of employee payroll, maintenance of payroll records, reporting and payment of tax withholdings and retirement withholdings, accruals and balances, and investigation and resolution of payroll issues
  • Ensure compliance with all federal, state, and local tax regulations related to payroll. Stay updated on changes in tax laws and rules to ensure ongoing compliance.
  • Investigate and resolve any tax discrepancies or issues. Communicate with tax authorities to address and resolve any inquiries or disputes
  • Assist in resolving payroll discrepancies by identifying issues, correcting errors, and responding to employee payroll inquiries and concerns in a timely manner
  • Assist with payroll and benefits reconciliations to ensure accurate financial reporting.
  • Participate in internal and external audits to verify compliance with regulatory requirements and company policies.
  • Review and handle unemployment claims with proper documentation. Review monthly unemployment statements.
  • Serve as a backup for payroll processing for all global locations
  • Generate various payroll reports using Paylocity and Webglobe. Provide detailed and accurate payroll data to management and other stakeholders as needed
  • Ensure accurate processing of final pay and other payroll-related termination practices
  • Facilitate benefits onboarding for new hires and provide guidance on the benefits self-enrollment system
  • Ensure proper entry of benefits changes in the payroll system for payroll deduction purposes
  • Process benefit enrollments, terminations, and life event changes within the HRIS, coordinating with insurance brokers as needed
  • Reconcile monthly benefit invoices and authorize payments
  • Maintain adherence to company policies and procedures in all payroll operations
  • Undertakes additional responsibilities and tasks as directed by management

QUALIFICATIONS

  • Associate’s degree preferred
  • Payroll Certification (FPC/CPP) preferred but not required
  • 2-4 of experience required or equivalent combination of education and experience.
  • Knowledge of payroll and employee benefits and applicable laws
  • International payroll experience preferred
  • Proficient in using Microsoft Office applications such as Excel, Word, and Outlook, as well as HRIS systems (Paylocity experience a plus)
  • Demonstrates the ability to design workflows and procedures, generate innovative solutions, identify and resolve issues promptly, and coordinate projects effectively.
  • Displays proficiency in project management and coordination.
  • Exhibits professional experience working collaboratively in a team environment.
  • Shows the capacity to generate creative solutions.
  • Demonstrates skill in writing routine reports and correspondence.
  • Possesses excellent communication skills, with the ability to address stakeholders and employees in an organization, both written and verbal.
  • Demonstrates a high level of accuracy and thoroughness in work.
  • Displays diligence in completing tasks in a timely manner, utilizing effective time management skills.
Requirements: