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Project/System Integrator

2 months ago

Chantilly, United States Integrated Intel Solutions Full time
Job DescriptionJob Description

Project/System Integrator


The Project Integrator will be responsible for ensuring that all administrative, financial, and operational aspects are running smoothly for the executive team.

The Sponsors executive team leads a large department that is rapidly expanding with new and diverse program initiatives. To maintain the business cadence in time of change, the Sponsor requires specialized Front-Office program management support for the day-to-day business aspect of all matters in the department. The Project Integrator is empowered and responsible for ensuring that all administrative, financial, and operational aspects are running smoothly for the executive team. Work may be performed independently or within a team environment. They will triage and route information flow in and out of the executive team for efficient communication with the broader organization. They will assist with the preparation and dissemination of communications. They will assist executive team members in prioritizing business strategies and decisions based on their schedules. They will manage the logistics of the executive teams daily work, including scheduling presentations, interactions with colleagues, and scheduling or coordinating meetings. They will assist and communicate with the executive team in decision-making, program management, and initiative implementation. They will oversee all aspects of the planning process, including scheduling pertinent discussions, working with subject-matter-experts to compile the necessary data ahead of time, and document all key output. They will improve current processes and coordinate organizational procedures for optimized efficiency and productivity. They will serve as liaison between the executive team, the workforce and other leaders regarding project updates, proposals, and planning. They will assist organizing the workforce and assist with managerial and administrative responsibilities. They will oversee daily operations through collaboration with the executive team and other senior leaders, performing an array of administrative tasks, from managing calendars, generating correspondence, maintaining files, to planning and coordinating corporate meetings, and scheduling facilities. They will build and develop relationships with all employees for increased efficiency or responsiveness to existing operations. They will help define new operational strategies and work with executive team on special projects.


Mandatory

  • Bachelors in Business Administration, Information Science, or similar field.
  • Demonstrated experience in a business or executive support role.
  • Demonstrated experience with efficient productivity.
  • Demonstrated experience as an effective process manager.
  • Demonstrated experience with success in a project coordination role.
  • Demonstrated experience with project reporting skills with a focus on inter-departmental communication.
  • Demonstrated experience with Oracle Primavera tool to perform tasks such as administration of resources, setting up charge codes, reporting, managing resources, and delegation of approvals.


Desired

  • Demonstrated experience with the Sponsors entire onboarding process, to include account setup, coordinating security briefings, security checks, desk and location setup, and assignment to a team.
  • Demonstrated experience being data-driven, clear-minded, and objective under pressure.
  • Demonstrated experience as a superb communicator.