Event Logistics

4 weeks ago

McLean, United States NADA Full time $80,000 - $96,000
Job DescriptionJob Description

Are you a dynamic, detail-oriented professional with a passion for orchestrating large-scale events? Do you thrive in fast-paced environments and excel at managing logistics and registration processes? If so, we have an exciting opportunity for you

National Automobile Dealers Association (NADA) is searching for an Event Logistics & Registration Manager who’s ready to take charge of our registration, housing, and event space planning for our major events. In this role, you’ll be the driving force behind smooth logistics, exceptional customer service, and the overall success of events (with support from a great team, of course).

This position is full-time and requires you to be onsite Monday through Thursday, with the option to work remotely on Fridays. We offer a supportive and healthy work culture, competitive salary, and excellent benefits. Duties require some travel, comprising up to 15% of the role.

Key Responsibilities:

  • Oversee and implement the setup for NADA Show, ATD Show, Washington Conference, and Auto Forum registration and housing. Coordinate with vendors, test applications, and ensure adherence to policies and procedures. Monitor and analyze registration and hotel reservations, providing actionable insights and feedback on emerging trends.
  • Handle contract negotiations with citywide overflow hotels and cultivate strong relationships with hotel sales contacts to secure the best rates and terms for NADA.
  • Oversee all function space requests and, work with housing vendor, to allocate room block requests for affiliates during the NADA and ATD Shows. Utilize spatial reasoning and a tiered allocation system to strategically assign hotel meeting spaces to various groups.
  • Provide top-tier service to board members, VIPs, and attendees. Manage the convention hotline and support registration and housing inquiries.
  • Display strong project management skills with a creative approach to problem-solving and a keen attention to detail.

Skills & Qualifications:

  • Associate's degree in Hospitality Management, Event Management, Communications, Business Administration, or a comparable amount of relevant training or experience is required. A CMP designation is preferred, or a willingness to pursue one.
  • Minimum of 5 years in registration and housing or hotel reservation experience. Familiarity with attendance management software preferred.
  • Strong communication, organizational, and project management skills.
  • Proficiency in Microsoft Office, Maritz & Cvent registration systems, Airtable, and association management software.
  • Ability to manage multiple tasks under pressure, strong negotiating skills, attention to detail, and a knack for building and maintaining relationships.

To be considered for this exciting opportunity, please submit both a resume and a cover letter detailing your qualifications and interest in the role. This position will remain open until filled. We are unable to sponsor or take over sponsorship of an employment Visa.

NADA is fundamentally committed to the diversity of our staff. We believe diversity is excellence expressing itself through every person’s perspective and lived experiences. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy and lactation), sexual orientation, military status, veteran status, and family medical or genetic information or any other protected class under federal, state, or local law.

  • Special Events Planner

    1 month ago

    McLean, United States Logistics Management Institute Full time

    Overview LMI is seeking a skilled Special Events Planner supporting our client in the McLean area.  LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961, LMI is a...

  • Special Event Coordinator

    4 weeks ago

    McLean, United States Apex Systems Full time

    Position: Special Events CoordinatorLocation: RemoteDuration: 7 month contractHours: Part-time, 20 hours a week (flexible on days and hours)Pay: $34.00/hrDutiesSupport planning and execution of customer events: Develop and execute planning and logistics for signature Managed Customer Events Manage Event project plans and timelines to keep Event taskforce...

  • Special Events Planner

    1 month ago

    McLean, United States LMI Consulting, LLC Full time

    Special Events Planner - TS/SCI with Polygraph RequiredJob Locations US-VA-McLeanJob ID 2022-7884# of Openings 1Category CommunicationsOverviewLMI is seeking a skilled Special Events Planner supporting our client in the McLean area. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics,...

  • Special Events Planner

    3 months ago

    McLean, United States LMI Full time

    OverviewLMI is seeking a skilled Special Events Planner supporting our client in the McLean area.LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961, LMI is a...

  • Events & Marketing Programs Manager

    1 month ago

    McLean, United States Iridium Full time

    What We’re Looking For:Are you a marketing enthusiast with a flair for tactical brilliance? Look no further! Join our team as an Events & Marketing Programs Manager and play a pivotal role in enhancing our organization's goals and mission. As a skilled marketer, you'll take charge of planning and executing marketing events and implementing impactful...

  • Events & Marketing Programs Manager

    1 month ago

    McLean, United States Iridium Full time

    What We’re Looking For:Are you a marketing enthusiast with a flair for tactical brilliance? Look no further! Join our team as an Events & Marketing Programs Manager and play a pivotal role in enhancing our organization's goals and mission. As a skilled marketer, you'll take charge of planning and executing marketing events and implementing impactful...

  • Events & Marketing Programs Manager

    3 weeks ago

    McLean, United States tapwage Full time

    Company Overview Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium’s unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of...

  • Director, Hilton Honors Experiences

    4 weeks ago

    McLean, United States Hilton HHonors Full time

    Description***The location for this position is McLean, VA***This is your chance to be part of Marketing team that attracts customers to Hilton through strong storytelling, top-rated rewards, and unique customer experiences and partnerships. As a Director, Hilton Honors Experiences & Event Activation, you will support the team in increasing customer...

  • Program Manager

    1 month ago

    McLean, United States Strategic Capacity Group Full time

    About the PositionStrategic Capacity Group (SCG) is seeking to hire an experienced Program Manager to lead a complex, global logistics program providing travel and logistical support to law enforcement and justice sector reform assistance programs in Ukraine for up to 30,000 participants per year. The Project Manager will oversee the overall project and...

  • Meetings & Convention Operations Manager

    3 weeks ago

    McLean, United States NADA Full time $85,000 - $100,000

    Job DescriptionJob DescriptionAre you an experienced and innovative event planner who excels at transforming big ideas into standout events? Do you excel at managing details and thrive in a fast-paced setting? If you’re excited by the challenge of running large conventions and creating memorable experiences, we want you on our team!As our Meetings &...

  • Meetings & Convention Operations Manager

    2 weeks ago

    McLean, United States NADA Full time $85,000 - $100,000

    Job DescriptionJob DescriptionAre you an experienced and innovative event planner who excels at transforming big ideas into standout events? Do you excel at managing details and thrive in a fast-paced setting? If you’re excited by the challenge of running large conventions and creating memorable experiences, we want you on our team!As our Meetings &...

  • Meetings & Convention Operations Manager

    7 days ago

    McLean, United States NADA Full time

    Job DescriptionJob DescriptionAre you an experienced and innovative event planner who excels at transforming big ideas into standout events? Do you excel at managing details and thrive in a fast-paced setting? If you’re excited by the challenge of running large conventions and creating memorable experiences, we want you on our team!As our Meetings &...

  • VA Site Lead

    4 weeks ago

    McLean, United States CALIBRE Full time

    CALIBRE Systems Inc., an employee-owned Management Consulting andDigital Transformationcompany, islooking for aTransition Assistance Program Site Lead tosupport our client at Langley AFB, VA.Conduct transition activities in support of the VA. Transition support includes conducting standardized VA Benefits and Services Briefings, one-on-one engagements,...

  • Coordinator, Convention Services

    3 weeks ago

    McLean, United States NADA Full time $55,000 - $65,000

    Job DescriptionJob DescriptionNational Automobile Dealers Association (NADA) is searching for a Convention Services Coordinator to join our team and support the organization and execution of our key events. If you’re passionate about event planning, excel at logistics, and thrive on delivering outstanding service, we want to hear from you.This position is...

  • Coordinator, Convention Services

    7 days ago

    McLean, United States NADA Full time

    Job DescriptionJob DescriptionNational Automobile Dealers Association (NADA) is searching for a Convention Services Coordinator to join our team and support the organization and execution of our key events. If you’re passionate about event planning, excel at logistics, and thrive on delivering outstanding service, we want to hear from you.This position is...

  • Visual Information Specialist

    4 weeks ago

    McLean, United States Office Of The Director Of National Intelligence Full time

    ODNI SPECIAL HIRING PROGRAM OPPORTUNITY This position is being offered under the ODNI's Special Hiring Program (SHP). If selected for this position, the successful candidate can elect to on-board with ODNI and perform duties at the unclassified level while security and medical screenings are in process for the permanent cadre or cleared staff reserve...

  • Communications Specialist

    3 months ago

    McLean, United States LMI Full time

    OverviewLMI is seeking a Strategic Communications Specialist who will provide operational and strategic communications support to an Intelligence Community (IC) program. This will include supporting communications and outreach campaigns, authoring content, and development of communication products and solutions. Communication with the organization’s...

  • Sales & Community Manager

    2 months ago

    McLean, United States Refraction Innovation Hub Full time

    Company DescriptionRefraction (501c3) is an award-winning innovation hub and coworking space located in McLean, VA. Our goal is to provide mentoring, programs, and workspace for startups, high-growth companies, and investors. We create an environment that fosters collaboration, creativity, and innovation.Role DescriptionThis is a full-time hybrid role as a...

  • Sales & Community Manager

    2 months ago

    McLean, United States Refraction Innovation Hub Full time

    Company DescriptionRefraction (501c3) is an award-winning innovation hub and coworking space located in McLean, VA. Our goal is to provide mentoring, programs, and workspace for startups, high-growth companies, and investors. We create an environment that fosters collaboration, creativity, and innovation.Role DescriptionThis is a full-time hybrid role as a...

  • Audio & Video Producer - TS/SCI with Polygraph Required - Security Clearance Required

    2 months ago

    McLean, United States LMI Full time

    OverviewLMI is seeking a skilled Audio and Video Production Specialist to support our client in the McLean area.LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established as a private, not-for-profit organization in 1961,...