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Tradeshow and Meeting Planner

2 months ago

Tulsa, United States Roxtec Inc Full time
Job DescriptionJob DescriptionDescription:

Job Summary

The Tradeshow and Meeting Planner is responsible for organizing and executing various events, including tradeshows, conferences, and other company events. They manage all aspects of event planning, from selecting venues and coordinating logistics to liaising with vendors and stakeholders. They also collaborate with the marketing team to promote events and ensure high attendance.

Roxtec Inc. (www.roxtec.com) is the world’s largest manufacturer of module-based cable and pipe seals. A market leader in creativity and design, Roxtec manufactures complete sealing solutions for cable and pipe penetrations, which raise the quality, safety and flexibility in working environments. Founded in 1990, Roxtec has become one of the most rapidly growing companies of its kind, averaging 30% annual growth over the past 10 years.


Essential Job Functions

Trade Show Planning

  • Work with the Marketing Supervisor to plan attendance and register for relevant exhibitions, events and conferences
  • Manage all aspects of exhibition/event organization from initial planning through final reporting for multiple events throughout the year
  • Interact and network with people across multiple industries both within and outside of the company
  • Plan activities such as dinners, hospitality events, team building, etc.
  • Monitor that marketing displays and artwork are in clean working order to ensure we promote a quality and professional brand
  • Ordering of booth materials
  • Packing exhibition materials and coordinate shipping
  • Organize and coordinate all meetings/events/parties as well as food/beverage, travel and hotel accommodation needs in conjunction with them
  • Communicate practical details with participants
  • Frequent travel to trade shows and conferences


Meeting and Event Planning

  • Organize and coordinate meetings/events/parties
  • Coordinate food/beverage, travel and hotel accommodations
  • Communicate practical details with participants
  • Frequent travel to meetings and trainings across the United States and Internationally as needed
Requirements:
  • Prioritize and manage time effectively
  • Willingness to travel; including international travel for training at corporate headquarters in Sweden
  • Effective multi-tasking ability in a high volume, dynamic work environment
  • Friendly, solution-oriented personality with high attention to detail
  • Ability to make independent decisions and work with minimal supervision
  • High achiever and positive attitude
  • Excellent verbal and written communication skills
  • Knowledgeable in the Microsoft Suite of products (Excel, Word, PowerPoint, Outlook)

Education


  • Bachelor’s degree or equivalent experience in Event Planning marketing, or related field of study.


Physical Requirements

  • Required to wear PPE as needed

Physical Demands (reasonable accommodations may be made, if necessary):

Physical Abilities

Stand - Frequently

Walk - Frequently

Sit - Continuously

Climb – N/A

Crawl - N/A

Squat or Kneel - Occasionally

Lift /Carry

10 lbs or less - Occasionally

11-20 lbs - Occasionally

21-50 lbs - Occasionally

Over 50 lbs - N/A

Push / Pull

10 lbs or less - Occasionally

10-20 lbs - Occasionally

20-50 lbs - Occasionally

Over 50 lbs - N/A

Bend - Occasionally

Fine Manipulation - Occasionally

Reach Outward - Occasionally

Reach Above Shoulder - Occasionally

Drive - Occasionally

Travel by car, air, rail or other means of public transportation - Frequently

N/A (Not Applicable) - Activity is not applicable to this occupation

Occasionally - Occupation requires this activity up to 33% of the time (.25 - 2.5 hrs/day)

Frequently - Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)


Benefits

In addition to our competitive compensation package, Roxtec offers the following benefits:

  • Medical, dental, prescription and vision coverage
  • Matching 401(k)
  • Vacation, personal time, wellness hours, paid holidays
  • Career development opportunities
  • Education and tuition reimbursement programs available
  • Flexible or hybrid schedules based on position

Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization.

Roxtec is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, military/veteran status or other characteristics protected by law.