Finance Operations Specialist

2 weeks ago

Woburn, United States Cytrellis Biosystems Full time
Job DescriptionJob DescriptionSalary:

➡️ HIRING  Finance Operations Specialist

We’re looking for passionate and ambitious individuals to join the Cytrellis Team

 

What makes Cytrellis different:

✔️ Unique product offering – ellacor by Cytrellis is the FIRST and ONLY FDA-cleared device for non-surgical, scarless skin removal. 

✔️ Untapped Market Potential: 5x account growth in the last 8 months

✔️Voted Best Non-Surgical Skin Removal Procedure

✔️ Developed by aesthetic industry innovators Rox Anderson, MD and Jay Austen, MD from Mass General Hospital / Harvard Medical School


Don't miss your chance to join an amazing team that is shaping the future of aesthetics.   


Location: Headquarters, Woburn, MA


Finance Operations Specialist


Summary:

The Finance Operations Specialist will assist the Finance team in the day-to-day finance operational activities of the business. Reporting to the Corporate Controller, the Finance Operations Specialist will be responsible for monitoring financial transactions, reconciling accounts, and ensuring compliance with Company policies.  The Finance Operations Specialist will be responsible for accounts receivable, commissions and expense administration, including management and administration of the Company’s corporate card program. This is an excellent opportunity for an organized individual with a high attention to detail, who is a team player that thrives in a dynamic environment. The ideal candidate will have strong written and verbal communication skills and is committed to providing exceptional internal and external customer service. The position may be required to perform all, or a combination of the following essential responsibilities as determined by necessity. This role is in the Company’s Woburn, MA office.


Essential Duties and Responsibilities:

  • Perform general bookkeeping duties associated with accounts receivable, including recording cash receipts and reconciling accounts on a regular basis.
  • Act as primary contact for internal and external parties to address accounts receivable related issues and questions.
  • Calculate sales commissions for the sales team, ensuring completeness, accuracy and compliance with commission agreements and Company policy.
  • Prepare and distribute commission statements to support monthly commission payments through payroll, ensuring payment approvals are properly captured and documented.
  • Provide commission calculations and reconciliations to support the month end accrual.
  • Lead the administration and management of the Company’s corporate card program and spend management platform.
  • Analyze, audit and review employee expense transactions and reimbursements to facilitate accurate and timely processing and ensure compliance in accordance with Company policies.
  • Administer the Company’s online travel booking platform, including review and oversight of the travel booked on the Company’s centralized travel card to ensure supporting documentation is obtained and activity is reported on a timely basis.
  • Administer and maintain the Company’s contracts database, including generating contracts for vendors, tracking, and managing renewals.
  • Implement best practices and procedures to enhance financial operations and improve efficiency and work processes.
  • Assisting in month end and year end closing activities as required.
  • Provide support, as required, for internal and external audits.
  • Work on special projects and provide other analyses as directed.
  • Other duties as assigned.

 

Education and/or Experience:

  • Bachelor’s degree in accounting, Finance, Business Administration, preferred, equivalent experience accepted.
  • Minimum 2 years of professional work experience in finance operations, accounting, or a similar role
  • Proficiency with Microsoft Office products, particularly Excel, required.
  • Prior experience in startup environment - a plus
  • Solid understanding of financial processes and internal controls
  • Excellent verbal and written communication skills
  • Strong analytical and problem-solving skills, with attention to detail and accuracy
  • Strong organizational and time management abilities, with the capacity to handle multiple tasks and meet deadlines.
  • Demonstrated ability to work independently as well as collaboratively in a team environment.
  • Strong work ethic, reliability, and commitment to delivering high-quality results.


Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to access and navigate each department at the organization’s facility.

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