Program Events Coordinator

7 days ago

San Jose, United States Roots Community Health Center Full time
Job DescriptionJob Description

Position Summary:

The Program Events Coordinator functions as part of the Programs and Policy team to provide guidance and coordinate the organization's programmatic events. This role involves working closely with other program staff to address issues, provide support, and ensure the successful execution of events. This role supports a multi-disciplinary team of talented individuals with a shared goal and strategy working toward the vision of Roots by providing effective, collective, and inspiring leadership, and ensures that the department can uphold the organization’s mission and goals in delivering services to the community.

Duties and Responsibilities:

  • Organizing and scheduling all the logistical details of events – before, during, and after across multiple Roots sites.

  • Maintaining RSVP information and managing the registration areas during events.

  • Coordinate and support the on-site execution of events, ensuring that set-up, teardown, and other logistics are carried out smoothly and efficiently.

  • Provide guidance and support to the leads during event setup, including the placement of equipment, furniture, and signage.

  • Support event logistics, including coordination of event vendors, suppliers, and contractors.

  • Ensure compliance with event safety standards and regulations, promptly addressing any safety concerns or issues that may arise.

  • Troubleshoot and resolve any on-site issues or challenges that may arise during events.

  • Collaborate with the leads to address questions, concerns, and provide guidance.

  • Ensure effective communication and coordination within the teams, fostering a positive and productive work environment.

  • Support or coordinate a host of other event-related work, as needed

Competencies:

  • Bachelor’s degree or three to five years of related experience and/or training, or equivalent combination of education and experience preferred.

    • Client services: 1 year (Required)

    • Project management: 1 year (Required)

    • Event management (lead role): 2 years (Required)

    • Online event experience in Zoom/AdobeConnect/Webex: 1 year

  • Experience working in a non-profit organization, or a community clinic preferred.

  • Ability to work with people from diverse backgrounds.

  • Excellent communication skills.

  • Strong project management skills.

  • Professional understanding of crisis management.

  • Ability to work well under pressure and adapt to changing circumstances during event execution.

  • Knowledge of event logistics, safety standards, and customer service principles.

  • Familiarity with event equipment and set-up procedures.

  • Ability to provide guidance, support, and resolution to team members and stakeholders.

  • Flexibility and adaptability to meet the dynamic needs of events and the overall event management process.

  • Ability to effectively engage with team members of all levels and across departments.

  • Great project management skills, including time management, goal-setting, multitasking and prioritization.

  • Ability to collaborate with a variety of departments.

  • Ability to work independently with minimal supervision.

  • Ability to meet multiple deadlines in a fast-paced work environment.

  • Proficiency in Microsoft Office.

  • Proficiency in Google Suite preferred.

  • Strong analytical and writing skills.

  • Ability to work on-site up to full-time, if necessary.


Roots Community Health Center is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E-Verify to validate the eligibility of our new employees to work legally in the United States.

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