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Grants and Contracts Accountant

4 months ago

New York, United States BronxWorks Full time
Job DescriptionJob Description


BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 37 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.


RESPONSIBILITIES:

  • Billing/Accounts Receivable
  • Manage the monthly analysis and timely billing of all assigned government and foundation contracts.
  • Ensure accurate and timely monthly, quarterly, or semi-annual billing of all contracts as appropriate.
  • Follow up expeditiously with all relevant government agencies on questioned expenditures. Ensure that BronxWorks receives the maximum number of monies due.
  • Verify collections of funds with Accounts Receivable and ensure accuracy of receivable balances in the ledger for the assigned contracts.
  • Provide monthly updates to cash flow analysis for contracts being managed.
  • Train program staff on the proper coding of expenditures.
  • Perform monthly grant reconciliations to ensure that all activities under each grant fall within the funder and agency guidelines. o Processes payroll expense reclasses as needed o Reviews change of status forms Budgeting/Forecasting.
  • Work with program staff to develop budgets and budget modifications as required and needed by program staff and government agencies. Provide assumptions and actual data for budget development of Engages in a forecasting process with the programs to review significant changes from budget.
  • Process requests for advances on new contracts.
  • Ensure accuracy of budget information in the general ledger.
  • Prepares cash flow projections during budget and budget modification processes
  • Communicates budget submission deadlines Reporting
  • Train program staff as needed on how to read the budget to actual financial variance reports • Meet quarterly with program staff to review financial status and that the budgets are up to date and accurate.
  • Analyzes variances and communicates with programs Administrative
  • Maintain complete and accurate grant files
  • Assists with funder and financial statement audits
  • Works with Operational Accounting unit to open and close cost centers as necessary
  • Work proactively with program staff to provide all fiscal support needed in their management of their programs. Serve as a liaison on Finance and Human Resources issues to assist in getting the issues resolved.
  • Attend professional trainings, including funder trainings, in order to be informed of any changes in funders’ requirements
  • Support funder audits
  • Undertake special projects as assigned.

QUALIFICATIONS

  • Master’s degree – at least 2 years related experience in nonprofit accounting
  • Bachelor’s degree – at least 3 years related experience in nonprofit accounting
  • Non degree – at least 7 years related experience in nonprofit accounting
  • Demonstrated knowledge of financial planning and analysis
  • Strong oral and written communication, time management and organizational skills o Ability to work within time constraints, manage multiple tasks at the same time and meet deadlines
  • Proficiency in Microsoft Office suite and other standard business technology is required o Advanced knowledge of Microsoft Excel
  • Knowledge of Accounting Software Intacct/Nexonia is a plus

PHYSICAL REQUIREMENTS:

  • Ability to use a computer for prolonged periods.
  • Ability to stand, walk, or sit for long periods of time.
  • Ability to bend and retrieve objects and/or documents.
  • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
  • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.