Finance Manager

4 weeks ago

Moline, United States Total Solutions Full time
Job DescriptionJob Description

Job Title: Finance Manager

Reports To: Finance Committee and Partners


Essential Duties and Responsibilities:

  • Prepares, prints, and mails invoices to clients
  • Ensures proper credit terms are on each invoice
  • Posts client payments into the accounts receivables system and verifies that the correct client account is credited with the correct amount
  • Operates an electronic billing system and works with database software
  • Works with attorneys to manage the work in progress (WIP) process
  • Keeps accurate client records
  • Discusses invoices and amounts with clients
  • Facilitate insurance appeals
  • Run regular accounts receivable aging reports and provide to Partners
  • Assists with collection of accounts receivables
  • Deposits of client checks in savings and trust accounts
  • Processes AP checks
  • Transfer funds between various bank accounts, as needed
  • Prepare payroll registers and journal entries from reports
  • Categorize and add bank feeds for all bank accounts in QuickBooks and reconcile Check Register spreadsheet each day to match
  • Add and update vendors throughout year and compile 1099 list
  • Tracking and reconciliation of monthly recurring bills and timely payment of recurring bills
  • Answer client related questions and partner questions regarding financials, recurring bills, etc.
  • Send partners regular updated bank balances
  • Reconcile Trust accounts weekly
  • Perform reconciliation of Check Register for all bank accounts
  • Perform reconciliation and payment/posting of credit card statement monthly
  • Performs other duties as needed

Knowledge, Skills and Abilities:

  • Must possess a High School Diploma or equivalent
  • Previous experience in a billing or accounts receivables role
  • Knowledge of Microsoft Office products
  • Possesses excellent computer skills and can type accurately
  • Demonstrates great attention to detail
  • Possesses strong verbal and written communication skills
  • Maintain confidentiality of client and firm matters

Work Environment:

  • Works regular hours of 8:00 a.m. to 4:30 p.m. Monday through Friday with some flexibility and competitive paid time off
  • Prolonged periods sitting at a desk and working on a computer


Job Posted by ApplicantPro

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