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Accountant/AP

4 months ago

Houston, United States NFC Full time
Job DescriptionJob DescriptionSalary:

Job Summary: The Accounts Payable (AP) Accountant is responsible for managing the company’s accounts payable process, ensuring timely and accurate processing of invoices and payments. This role involves maintaining financial records, reconciling accounts, and supporting the overall financial health of the organization by collaborating with internal and external stakeholders.

Key Responsibilities:

  • Invoice Processing:
    • Receive, review, and verify invoices for accuracy and compliance with company policies.
    • Enter invoices into the accounting system and ensure proper coding to the appropriate general ledger accounts.
    • Match invoices with purchase orders and resolve discrepancies.
  • Payment Processing:
    • Prepare and process electronic transfers and payments.
    • Schedule and prepare check runs.
    • Reconcile accounts payable transactions.
  • Vendor Management:
    • Maintain vendor files and ensure all required documentation is up-to-date.
    • Communicate with vendors regarding payment inquiries and discrepancies.
    • Negotiate payment terms and maintain positive relationships with vendors.
  • Reconciliation and Reporting:
    • Reconcile accounts payable sub-ledger to the general ledger.
    • Prepare month-end closing reports and assist in the month-end closing process.
    • Generate financial reports related to accounts payable as required.
  • Compliance and Audit:
    • Ensure compliance with internal controls and company policies.
    • Assist with internal and external audits related to accounts payable.
    • Maintain proper documentation and record-keeping for audit purposes.
  • Continuous Improvement:
    • Identify and implement process improvements to enhance efficiency and accuracy.
    • Stay updated with industry trends and best practices in accounts payable.

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field.
  • 2+ years of experience in accounts payable or a similar accounting role.
  • Proficiency in accounting software, Microsoft Office Suite, especially Excel.
  • Strong understanding of basic accounting principles and accounts payable processes.
  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • High level of integrity and confidentiality.