Payroll Specialist
2 weeks ago
The Payroll Specialist is a full-time, non-exempt position and is responsible for timely and accurate processing of various non-union and union payrolls for semi-monthly, bi-weekly, or weekly payroll cycles. Additionally, the primary job duties include accurate input and processing of payroll data, generation of required reports, and ongoing handling of payroll-related inquiries by employees.
Requirements:Responsibilities
Essential functions of the job are listed below. Other responsibilities may also be assigned. Please note that the essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Primary Responsibilities
- Accurately transmits multi-state non-union payroll, including garnishments and benefits for semi-monthly, bi-weekly, and weekly cycles.
- Verifies accuracy of hours submitted by terminal locations according to union contracts (as applicable) or internal guidelines.
- Communicates with leadership and/or timekeepers at all locations to ensure timely review and completion of payroll.
- Process paycheck adjustments after reconciling discrepancies and accurately post adjustment in payroll system.
- Processes manual on-site checks for terminations and emergency payouts, including applicable overnight mail coordination.
- Resolve questions/issues concerning payroll; respond to inquiries and enforce payroll policies.
- Ensure compliance with State and Federal wage and hour laws.
- Monitor and assess the payroll system's performance, identifying areas for improvement and providing suggestions to the Payroll Manager.
- Train employees and managers to use timekeeping system.
- Generate payroll related reports for distribution and on an ad hoc basis.
- Ensures data is uploaded to payroll in various systems.
- Assist on payroll related projects, as assigned.
- Other payroll related duties, as assigned.
Additional Responsibilities
- Operates a PC and various payroll systems to generate reports
- Is detail oriented and organized with various weekly, bi-weekly, semi-monthly payroll submittals
- Listens to others and acts decisively on information received orally
- Meets deadlines and set priorities in an environment with constant interruptions
- Serves as assistant/ backup to Payroll Manager and Sr. Payroll Specialist
ORGANIZATIONAL COMPETENCIES
- Integrity - Consistently acts in a way that demonstrates an honorable intention to do the right thing in supporting the organization and its team members, customers, and other stakeholders. Confronts any unethical behavior when it arises.
- Compliance & Safety - Holds self-accountable for working safely and adhering to compliance-related programs, policies, practices and procedures. Notifies management of any potential compliance or safety issues.
- Client Service - Continually focuses on meeting expectations of internal and external customers by prioritizing their needs and focusing on ways to improve their customer experience.
- Impact & Influence – Positively and persuasively affects team/ organization in working towards shared goals and objectives.
- Productivity & Execution - Demonstrates a strong results and quality orientation. Responds quickly and constructively when addressing challenges/ obstacles. Able to re-prioritize divergent responsibilities as appropriate.
- Teamwork & Cooperation - Collaborates well with other employees in working toward common goals. Willingly shares information and positively supports team members in helping them to achieve their objectives.
Minimum Qualifications
The following are the minimum qualifications that an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Knowledge/ Experience
- Equivalent of a High School Diploma and 3-5 years of related experience, including multi-state union and non-union payroll.
- Bachelor’s degree preferred in Accounting, Business or Administration.
- Knowledge of payroll processing software, specific experience with Paylocity preferred.
- Intermediate knowledge of Microsoft Office, including Excel and Access.
Skills/ Abilities Pertinent to This Position
- Problem-solving
- Planning & organizing
- Verbal communication
- Written communication
- Quality/ detail orientation
- Process improvement
- Business/ financial analysis
- Ability to interact at all levels
- Ability to work as a team member
- Flexibility/ adaptability/ multi-tasking
- Independent judgement/ discretion
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