Executive Assistant to the Chief Executive Officer

3 weeks ago

Millburn, United States PS WRX Full time
Job DescriptionJob Description

ABOUT PS WRX

PS WRX exists to create paths for meaningful wealth creation, and specifically to advance racial wealth equity, by bringing technical expertise, proven systems, and creativity to products and services in real estate and finance. PS WRX is building a team of mission driven and entrepreneurial real estate, operations, and finance professionals who are aligned with PS WRX’s mission.  

 

POSITION OVERVIEW

Are you a master of organization, a proactive problem solver, and a passionate advocate for making a difference? Our Founder and CEO and our Chief Real Estate Officer are seeking an exceptional Executive Assistant to be a shared right-hand person. This role isn't just about managing calendars and emails—it's about being a strategic partner, ensuring our CEO and CREO’s time is optimized, and supporting the mission of our nonprofit to create generational wealth in underrepresented communities. 

 

At PS WRX, you'll be part of a dedicated team working to create meaningful change. You'll have the opportunity to work closely with a visionary leader, contribute to impactful projects, and grow your career in an inspiring and supportive environment. If you thrive in a fast-paced environment, have a knack for anticipating needs, and are driven by purpose, we want to meet you

 

This position will most often be in person in Milburn, New Jersey. Expected days in office are 3-4 days per week.   

 

PRIMARY RESPONSIBILITIES* 

 

CEO Support

  • Calendar Management: Meticulously manage the CEO's schedule, ensuring she is always in the right place at the right time and has time for travel and thinking. 
  • Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, proofread, and manage communications as needed.
  • Systems Support: Handle a variety of administrative tasks, from expense reports to billing to Asana to buying client gifts, ensuring the CEO's day-to-day operations run smoothly.


Executive Support

  • Travel Coordination: Plan and coordinate all travel arrangements, including flights, accommodations, and itineraries for the CEO and other members of the team.
  • Project Management: Oversee and execute special projects, ensuring deadlines are met and deliverables exceed expectations.
  • Calendar Management: provide scheduling and calendar management for a few additional team members (TBD)
 

General Administrative

  • Office management: Manage office supplies and ensure office is in order
 

QUALIFICATIONS

  1. Required Mindset and Values:
  • Entrepreneurial mindset; comfortable with ambiguity of role and responsibilities, as well as shifting priorities 
  • Easily pivots to meet needs of partner organizations, company, and teammates 
  • Human centered thinker: ability to bridge and enhance cooperative working relationships
  • Radically responsible: comfortable acknowledging mistakes, asking for help, apologizing if necessary, holds self and other accountable while maintaining strong boundaries for self, company, teammates, partner organizations 
  • High Integrity 
  • Committed to Improvement: accepts data, and yet seeks to change outcomes for the better for clients, teammates, and humanity
  • Can handle sensitive information with discretion and maintain confidentiality.
 
  1. Required Skills: 
  • Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively.
  • Communication: Excellent written and verbal communication skills.
  • Tech-Savvy: Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
  • Interpersonal Skills: High emotional intelligence with the ability to build and maintain relationships.
  • Problem-Solving: A proactive mindset with the ability to anticipate needs and offer solutions.
  • Flexibility: Adaptable to changing priorities and a fast-paced work environment.
  • Passion: A genuine interest in the nonprofit sector and commitment to the mission of creating generational wealth in underrepresented communities.
 
  1. Experience required:
  • 2 years of full-time executive assistant or comparable experience, preferably in a high growth environment
 

COMPENSATION
This role has a salary range of $60,000 to $70,000. Compensation for this role will depend on experience, demonstrated performance on core competencies, and internal equity alignment. PS WRX offers a comprehensive benefits plan (through JustWorks, a PEO), including an employer-paid medical, dental, and vision insurance plan. Other benefits include 20 days of paid time off, a 401(k) plan with employer matching, an FSA plan, commuter benefits, and memberships to other benefits including Talkspace (free monthly therapy), Teladoc and more.


 

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