Accounts Receivable Coordinator

3 weeks ago

Newbury Center, United States Kinetico Incorporated Full time
Job DescriptionJob Description

The Accounts Receivable Coordinator performs invoicing, posts cash and credit card payment transactions, initiates electronic funds collections, and administers account receivable processing activities for North America.

Compensation: Non-exempt hourly pay based on experience. OT and Performance Bonus eligible.

Travel: None

Location: Kinetico Headquarters, Newbury, OH

Key Responsibilities:

  1. Prepares and maintains accurate record of customer files and accounts, processes daily invoices, debit/credit adjustments, processes periodic invoices/credits for special programs, uploads invoices to customer EDI sites, monthly accounts statements and all other Accounts Receivable transactions impacting customer accounts according to established procedures.
  2. Performs the recording of customer payments: posts daily cash receipts, prepares electronic funds collections from customers’ bank accounts, processes, reviews and completes online settlement and then posts credit card payments and prepares record of all payments received monthly for reconciliation purposes.
  3. Resolves orders on credit hold by evaluating customer accounts for past due or credit limit standing, contacts customer to arrange payment and requests permission to release sales orders based on current credit policies.
  4. Responds to customer inquiries, reviews customer account information, resolves customer account discrepancies, and performs collection follow-up when necessary or required.
  5. Collaborates with sales organization, order and customer service on customer communications relevant to account status.
  6. Reconciles weekly Re-trans freight bill, invoices customers for freight charges applicable to their shipments and updates customer accounts.
  7. Supports Canada Costco Program by reconciling and posting payments received, coordinating with program administrators, updating internal documents, preparing paperwork with proper approvals for payments to service providers, processing debit/credit adjustments to customer accounts to offset original payments.
  8. Processes multi-currency transactions and applies multi-jurisdictional taxation to customer accounts as necessary and required.
  9. Provides backup support for Senior Credit Associate for all aspects of Accounts Receivable and customer support as needed..

This list of responsibilities is not exhaustive. Other duties may be required to be undertaken which fall within the scope and general level of responsibility attached to the role.

What you will need to succeed:

Education & Qualifications:

  • Required: High school diploma/GED and at least 1 year of related work experience within a team environment
  • Preferred: Associate or bachelor’s degree in business or accounting.
  • Good interpersonal skills to effectively communicate with customers.
  • Good organizational skills.
  • Good computer skills including knowledge of accounting software (preferred) word processing and spreadsheet proficiency.
  • Good written and verbal communication skills.
  • Attention to detail and ability to prioritize tasks.

Competencies:

  • Customer service
  • Timeliness of work and processes
  • Accuracy of work and processes

Why Join Kinetico:

  • Medical, Dental, Vision and Prescription Drug Insurance Coverage
  • Employer Provided Life Insurance, Short-Term and Long-Term Disability Benefits
  • 401(k) Contribution Matching Program
  • Employer Funded Defined Contribution Plan
  • Paid Vacation, Holidays and Community Service Volunteer Time-off Benefit
  • Wellness Program
  • Educational Assistance Reimbursement Program

Our Commitment and Difference:

Founded in 1970, Kinetico pioneered the development of non-electric, fully automatic water treatment systems. In the years since, we have grown into a global company of independent Kinetico water experts and international distributors serving more than 100 countries. We offer complete water systems that deliver only the highest quality water for general use and drinking. We back every piece of our equipment with industry-leading warranties. Our approach reflects our deep commitment to preserving and conserving fresh water, one of our planet's most precious and endangered natural resources.

Kinetico Incorporated is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities.

E-Verify: We verify the identity and employment authorization of individuals hired for employment in the United States.

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