Office Manager/Purchasing

2 weeks ago

Atlanta, United States Atlanta Audio & Automation Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Atlanta Audio & Automation is a small fast paced business working in the exciting world of smart home electronics and home automation. We are looking for an Office/Purchasing Manager to organize, coordinate, and manager office operations and procedures, to ensure organizational effectiveness, efficiency, and safety.

We are looking for a take charge depenable person, who will assume responsibility for the day to day back office operations of our company and keep us all organized. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative/operational challenges of supporting a small office of a fast paced business environment. This person will support and report directly to the owner of the business, while supporting our sales and field operations staff.

We are looking for someone who tech savvy, high energy, hardworking, go getter, polished, strong communication skills, trustworthy, and dependable. Someone with a can-do attitude, who is on time, who goes above and beyond what is asked of them. We are looking for a person who can run the show and be the glue that keeps us all moving in the same direction.

RESPONSIBILITIES:

  • Answering incoming calls and directing them to appropriate personnel
  • Ordering office supplies and maintaining offices/experience center
  • Ordering equipment for our upcoming projects, create/process purchase orders, negotiate with vendors for the best prices/terms, ensure vendors meet quality standards, purchase inventory items and field supplies
  • Daily management of the inventory in our warehouse including: Order, receive, identify, scan, and stage materials/equipment in the warehouse according to established inventory procedures
  • Maintain records of inventory and necessary operating materials
  • Maintain product pricing and other databases
  • Collecting/processing payments/invoices when necessary
  • Provide general support to visitors, and general customer service
  • Partner with owners to maintain office policies as necessary
  • Maintain and manage our fleet of truckes and keep track of maintanance
  • Organize and plan training and educational meetings, travel, and customer/vendor events
  • Manage our recurring revenue streams of income
  • Assist sales or installation teams
  • Other projects or duties as assigned
REQUIREMENTS:

Proficiency in MS Office Suite
Technology savvy
Data entry experience
Proven office management, administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Contributes to team effort by accomplishing related results as needed
Ability to work well under pressure
Ability to grasp the big picture
Analytical thinking skills
Must be able to lift 30 lbs.
Must be able to pass a background check and have a clean driving record.
Social media posting/management
Prior experience in low voltage/AV/contruction/technology a big plus

HOURS: 8:00am to 4:00pm M-F with flexibility
LOCATION: Miami Circle in Buckhead, Atlanta.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not to be constructed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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