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Event Assistant

3 months ago

Santa Ana, United States Angela Scribe Full time
Job DescriptionJob Description

Job Title: Entry Level Event Assistant

Location: Santa Ana, CA

Department: Events Management

Reports to: Event Manager

Job Summary: The Entry Level Event Assistant will support the event management team in planning, coordinating, and executing events. This role involves a variety of tasks, including administrative support, logistical planning, and on-site event assistance. The ideal candidate is highly organized, detail-oriented, and has a passion for event planning.

Key Responsibilities:

  • Assist in the planning and coordination of events, including conferences, meetings, and social events.
  • Support the Event Manager in managing event timelines, budgets, and logistics.
  • Coordinate with vendors, suppliers, and venues to ensure all event requirements are met.
  • Assist with on-site event setup, registration, and breakdown.
  • Provide administrative support, including scheduling meetings, maintaining event calendars, and managing correspondence.
  • Help with marketing and promotional activities for events, including social media updates and email campaigns.
  • Conduct post-event evaluations to gather feedback and identify areas for improvement.
  • Perform other duties as assigned by the Event Manager.

Qualifications:

  • High school diploma or equivalent.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and work in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with event management software.
  • Flexibility to work evenings, weekends, and travel as needed.


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